Office Administrator
4 weeks ago
Published
- Jul 27, 2023
- Location
- Montague Gardens, Cape Town, South Africa
- Category
- Support Staff
- Job Type
- Full-time
- Salary Type
- Monthly Salary
**Description**:
Company that designs custom-made and affordable towbars according to customer vehicle types, towing capacity, payload and towing needs is seeking a Junior Office Administrator to join their team.
Responsibilities include, but not limited to:
- Receive and welcome customers at the office, providing excellent customer service and assisting with inquiries related to products and accessories prices, features, and availability.
- Manage Google advertising and Facebook Marketplace, along with other social media platforms, to promote the business and increase its online presence.
- Liaise with the website developer to keep the website up-to-date.
- Assist in basic bookkeeping tasks, maintaining records of financial transactions, and ensuring accuracy in financial data.
- Provide the company accountant with the necessary financial information to complete the company’s financial reports.
- Place orders for manufacturing materials, ensuring an adequate supply to meet production requirements, and maintaining communication with suppliers.
- Conduct regular stock-taking activities to monitor inventory levels, ensuring sufficient stock for fulfilling workshop demands.
- Process payments and issue invoices to customers, ensuring timely and accurate invoicing.
- Update the price list to reflect changes in product prices and promotions, ensuring that all information is up-to-date.
- Liaise with suppliers to negotiate terms, resolve issues, and maintain positive working relationships.
- Handle payment of suppliers' invoices, ensuring timely payments to maintain good supplier relationships.
- Manage employee leave records, tracking annual and sick leave days for accurate scheduling and payroll purposes.
- Coordinate and organize office tasks to ensure efficiency and a well-organized working environment.
- Assist with any other related duties as required to support the smooth running of the office and manufacturing processes.
**Requirements, Qualifications and Skills**:
- Matric or equivalent. Post tertiary qualification will be an added advantage.
- Experience in a similar role will be an added advantage.
- Strong communication skills with the ability to interact effectively with customers and suppliers.
- Basic knowledge of bookkeeping principles and financial record-keeping.
- Proficiency in using social media platforms for business promotion and advertising.
- Good organizational and time management skills to handle multiple tasks effectively.
- Attention to detail and accuracy in performing tasks like stock-taking and invoicing.
- Ability to work independently and collaboratively in a team environment.
This position is standard office hours Monday to Friday, and Saturdays (**6-day work week**).
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