Head Office Payroll Officer

2 months ago

Milnerton, South Africa Toy Kingdom Pty Ltd Full time

**Location: Toy Kingdom Head Office**

**Position**:Payroll Office

**Type**:Permanent/Full-Time

**Experience**:HR/Payroll

Toy Kingdom is striving to become Africa’s most loved and most customer centric toy retail chain that provides a magical environment bringing play to life while establishing a **heartfelt connection**with both our big and little customers

We are seeking an individual who is a strategic thinker with a passion for retail. An exciting opportunity has become available for an independent & experienced Payroll Officer to join the Human Resource Department.
- Responsible for the full payroll function
- Collation and checking of payroll documents from stores.
- Processing of monthly payroll including processing of hours, processing of payroll changes; distribute pay slips and resolve payroll queries
- Be the custodian of payroll sign-off with key stakeholders
- Management and coordination of the ERS Biometric time and attendance system
- Analyse payroll problems and provide appropriate solutions
- Work closely with the relevant Human Resource and Finance teams to ensure payroll month end processing
- Generate Payroll reports and complete monthly tasks by following a clearly defined workflow system and checklist
- Compile month end reporting to share with the Finance team.
- Complete monthly payroll control account recons
- Help our external auditors with information if needed and implement audit recommendations
- Ensure the ERS time and attendance information imported into the system is checked and accurate prior to shift counts being performed
- Manage shift reports with the Operations team for month end payroll
- PsiberWorks Report writing as required by Management
- Review and maintain payroll policies and procedures with the HR Manager & Finance team to maintain an efficient payroll service to the Group and streamline payroll processes

**Return of Earnings / WCA**
- Assist the Finance team with compiling and analysing return of earnings reports for all companies in group and submit return of earnings to Department of Labour
- Ensure submissions are made and managed to completion

**Employee Rostering and Time-Keeping Management (ERS)**
- Daily upkeep, management and maintenance of the time keeping system
- Provide support and guidance to all users
- Manage the employee rostering platform and that it is correctly used by users

**Statutory Reporting**
- Assist with submitting EMP201’s to SARS by their deadline dates as dictated by SARS
- Assist with UIF declarations to be made each month
- Assist with SETA reporting for claims purposes

**Leave Management**
- Manage the daily leave process so that all leave is captured by employees and managers that have unplanned absence
- Create and pre-populate leave planners

**COIDA**:

- Assist with collections of WCA documentations, i.e. First Doctor’s Report, Progress Report and Resumption report to finalise the claim when required
- Ensure accurate reporting of WCA
- Documentation
- Assist with follow ups on submissions to ensure it has been received

**Core Competencies and Qualifications**
- Grade 12
- Relevant Payroll or HR Diploma or Degree
- Minimum of 2 years’ experience in Payroll
- Knowledge of and experience of working on a Payroll System (PsiberWorks desirable)
- Experience working on ERS biometric system (Time & Attendance) essential
- Experience in working on excel spreadsheets (Intermediate level of knowledge and experience)
- Basic HR knowledge
- Knowledge of provisions of Basic Conditions of Employment Act
- Statutory and legislative requirements in respect of PAYE, UIF, Workman’s compensation
- Strong business expertise, a keen understanding of business needs, and ability to ensure technical solutions, strategies and practices
- Experience translating business requirements into solution specifications
- Labour law knowledge
- Computer Literate (MS Outlook, MS PowerPoint, MS Excel)
- Excellent communication skills
- Excellent administrative and record keeping skills
- High attention to detail
- Sense of urgency and accuracy is essential
- Able to drive change and persuade and influence both internal and external stakeholders
- A high level of maturity, emotional intelligence and insight into diverse teams and individuals
- Personal CV
- Senior Certificate

**Education**:

- Diploma (required)

**Experience**:

- payroll: 2 years (required)

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