Office Administrator/co-ordinator

2 weeks ago

Milnerton, Western Cape, South Africa Lesedi Nuclear Services Pty Ltd Full time

Purpose of the role:


To provide administrative support duties involving budgets, policies, procedures, organization planning, contracts, facilities, systems, equipment, supplies, personnel and special projects which is vital for the smooth-running of a business.

Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Requirements:

  • High school matric or equivalent; college diploma preferred.
  • At least 5 years of experience in the field or in a related area.

Key Tasks:

  • Research and create presentations.
  • Generate reports.
  • Handle multiple projects.
  • Prepare and monitor invoices.
  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities.
  • Ensure office equipment is operational and well maintained.
  • Maintain supplies inventory and expedite orders.
  • Evaluate new equipment and techniques.
  • Verify receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops.
  • Review professional publications.
  • Establish personal networks.
  • Participate in professional societies.
  • Contribute to team effort by accomplishing related results.
  • Execute full administrative duties for Office staff.
  • Organize travel arrangements for senior managers.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Relieve the reception area.
  • Maintain computer and manual filing systems.
  • Handle sensitive information in a confidential manner.
  • Take accurate minutes of meetings.
  • Coordinate office procedures.
  • Maintain correspondence and walkin enquiries.
  • Develop and update administrative systems to make them more efficient.
  • Attend to administrative problems.
  • Receive, sort and distribute the mail.
  • Answer telephone calls.
  • Manage staff appointments.
  • Oversee and supervise the work of junior staff.
  • Maintain uptodate employee holiday records.

Knowledge:

  • Knowledge of office management systems and procedures.

Skills:

  • Computer literate (word, excel).
  • Excellent communication skills (verbal, written).
  • Good problemsolving skills.

Behaviours/Personal Attributes:

  • Able to work under pressure & in stressful environments.
  • Ability to lead & direct teams.
  • Good Client relation skills
  • High degree of integrity.
  • Selfmotivated with the ability to independently initiate tasks.
  • Always trying to improve on quality in the workplace.
  • Safety orientated.

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