Group Hc Transformation

2 weeks ago

Durban North, South Africa Aspen Pharma Group Full time

**JOB PURPOSE**

The main purpose of the role is to ensure the organisation’s compliance and manage the risk in terms of the Skills Development Act, National Qualifications Act, Skills Development Levies Act, SAQA Act, BBBEE Act, BCEA, Labour Relations Act & EEA in terms of skills development. This role is responsible for all HCIS relating to Transformation and Compliance and plays an integral part in ensuring the management, analysis and communication of key transformation and compliance data and management information

**KEY PERFORMANCE AREAS**
- Champion the Skills Development Legislative Landscape and primary liaison with CHIETA RSF - operating as Aspen SDF;
- Liaise with all business units to obtain information for the Aspen WSP (Workplace Skills Plan) and ATR (Annual Training Report) - Collate, review, correct and prepare WSP and ATR to upload to CHIETA as per deadline dates;
- Ensure compliance with sign-off /consultation protocols with EEC and Trade Unions
- SETA Mandatory and Discretionary Grants
- Coordinated communication to BU’s on Chieta cycles, payments and disbursements
- Consolidate, capture, manage and monitor all Discretionary Grant Applications
- Review Qala, Moderation and Accreditation of Learning Facilities, track accreditation expiry
- Track and Monitor to ensure compliance with Tranche 1(a) (b), Tranche 2 and Tranche 3 payments
- Submit Supporting documentation, mid-term and close out reports;
- Consolidated reporting to Group tax for 11(a) and 12(h) tax relief for Learnerships, Apprenticeships and Internships;
- Prepare toolkits and guides to assist BU’s understand the Skills Development Landscape and the National Skills Sector Plan (NSSP);
- Develop Capability of BU Training and HC Staff on Skills Development;
- Prepare disbursement information to APHL Finance for credits to BU’s based on Learning MOA’s/Contracts with SETA, track and report;
- Maximise Funding opportunities for SA Business Units and recommend strategic projects that can be applied for;
- Maintain the database passwords for Aspen access to CHIETA;
- Attend the SD Forums and report back on the Skills Development landscape to as to shape the future plans for Aspen;
- Stakeholder engagement - build, partner and maintain excellent relationship with CHIETA CLO, regional managers and client services;
- Prepare standard operating procedures / templates for processes relating to skills development.

**Audits**
- Empowerdex
- Prepare for Empowerdex audit, completing all required templates and collating supporting documentation
- Sustainability
- Champion the Sustainability Cr360

**OAO and Group Communication**
- Champion the Group HC OAO page, working closely with COE”s to ensure that all information is easily accessible, sequential and current
- Prepare communication for social media sites

**Transformation Compliance**
- Review and enhance policies relating to below areas to ensure that we comply with Government regulations
- Sustainability
- Liaise with all Heads of HC at Aspen business units globally to ensure that they understand CR360 and sustainability reporting for the group;
- Collate, analyse and report on clean data for the quarterly sustainability report on local and international business units;
- Review all BU sustainability returns, check for correctness and approve or return if incorrect;
- Develop and maintain SOP for Training area of sustainability.
- BBBEE
- Co-ordinate, implement, analyse and report on all BEE initiatives to maintain the skills development pillar of the scorecard;
- Scenario planning for BBBEE and make recommendations on how we obtain a better rating;
- Conduct mini audits;
- Develop SOP’s and guidelines as required to ensure that all stakeholders are aware of BU accountabilities for BBBEE;
- Maintain all required documents for Group Initiatives facilitated through this role.
- Employment Equity
- Assist with preparation of the plan, reports and Employment Equity Committees;
- Review, scenario plan and make recommendations to achieve and exceed transformation efforts in the business.

**Projects**
- Devise and own the HC Project plan and ensuring key milestones are identified and communicated to key stakeholders;
- Working with the Business Partners, COE’s Key Stakeholders and project team (where applicable) to ensure the delivery of key project milestones on time and within budget, resource and policy;
- Work closely with Head of HCSS on group projects including those relating to mergers and acquisitions.

**HC Information Systems**
- Champion and superuser of GITS (Group Internal Training System);
- Prepare and maintain SOP to facilitate consistent ways of data capture across SA BU’s for Learning;
- Trouble shoot and support BU’s;
- Vendor Management - Support SLA, engagement and proposals for updates that may need to be effected;
- Report any issues to Support vendor and IT - manage and follow up;
- Champion LMS and Work with systems and reporting analyst to ensure

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