Group Talent Management Administrator

1 week ago

Durban North, South Africa Aspen Pharma Group Full time

**JOB PURPOSE**

Effectively and efficiently supports the team in the organizing, monitoring and execution of all administrative and specifically defined transactional activities related to the process and function of Group Talent Management.

**KEY PERFORMANCE AREA**

**T**alent Acquisition Administration**
- Perform all the recruitment transactional/ administrative processes and identify opportunities for improvement in collaboration with the Group Talent Management team
- Receipt and follow through of appointment approval documentation
- Gather, check and publish local and international job adverts and role briefs to internal and external job portals/ social media / service providers
- Gather information relevant to the recruitment and appointment process (verification, assessments and references etc.)
- Schedule interviews
- Ensure the booking of teleconferences, video conferences, meeting rooms, flights, accommodation, transfers etc. as directed by the recruiter is carried out efficiently
- Collate and disseminate interview packs
- Compile the interview guides with related questions
- Co-ordinate assessment processes as required
- Compile and hand off of the new hire pack to the respective HR
- First point of contact for all day to day administrative matters relating to the talent acquisition process
- In collaboration with the TA Specialist review and update Recruitment/Talent Acquisition Policy
- Review and update the Talent Acquisition process flow if and when required for E & F bands, globally
- Ensure Talent Acquisition tracker is timeously kept up-to-date
- Work with Group Head: TM to facilitate and coordinate executive onboarding for E & F Bands globally - move to TA
- Co-ordinate all TA related training sessions locally and internationally for ATS and sourcing platforms

**Talent Management Service Providers**
- Responsible for the co-ordination and conducting of briefing discussions with suppliers
- Co-ordinate vendor review sessions
- Resolve basic day to day queries from Service Providers and escalate complex queries to Group Head: Talent Management
- Request update BEE Compliance certificates from suppliers annually
- Ensure document retention on Direct Hire and ACL
- Responsible for the co-ordination of all Aspen compliance updates to suppliers

**COE Administration**
- Co-ordinate all focus group calls, minute taking and dissemination of content material
- Maintain an accurate filing system for all training material, SOPs, policies, templates designed by the Group Talent Management team
- Responsible for the updating and maintaining interview guide library for local and international roles
- Maintain an accurate filing system for all job profiles local and international compiled by Group Talent Management team
- Co-ordinate locally and international meetings
- Ensure accurate records are maintained on ACL capture information of cross charge allocation to Bus for LinkedIn/Social Media Sites/ATS
- Ensure accurate records are maintained on ACL
- Assist with COE projects as directed by the Head of Group Talent Management

**Internal Bursaries**
- Administer the Internal Bursary Scheme by:

- Confirming budget for bursaries with Group Head: TM
- Coordinate all correspondence, documentation, reports, presentations and spreadsheets for Review Committee to make decisions about all internal bursaries;Communicate to each BU HC and Learning lead who has been approved for internal bursaries and who has been Declined
- Receive all documentation required for audit purposes
- For all administrative elements up to and including the adjudication process, received and queries from the Business unit BU Learning and HC Leads and determine the appropriate response or course of action.

**Group Development Programmes**
- Responsible for the administration of vendor related matters for the Leadership Development Programmes;, for example, following up of payment, following up and storage of SLAs, ensuring SLAs are put on ACL.
- Consolidate all BU nominations and manage all queries as needed
- Monitoring and tracking of Group Leadership Development Programmes;
- Maintenance of database and work closely with BU’s to ensure all required documents and agreements are completed accurately, collated and filed for audit purposes
- Ensure that the budget for programmes is trackes and alert team members of any issues
**Group Talent management**
- Responsible for the vendor management for INSPIRE programme
- Consolidate all programme elements and track budget
- Liasie with all vendors for related winner gifts etc
- Assist with the winners announcement and gala dinner event
- Provide support during the Gala event on all administrative and logistic elements

***Finance**
- Process invoices for all Group Talent Management areas
- Validate, and capture invoices for payment and approval
- Responsible for resolving all payment related queries from suppliers
- Ensure that statements from suppliers are current at 30 days payment

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