Contracts Administrator
6 months ago
Job Overview
**Date Posted**:
Posted 4 hours ago
**Location**:
Edenvale, Gauteng
**Job Title**:
Contracts Administrator
**Education Level**:
High School / Matric
**Job Level**:
Intermediate
**Minimum Experience**:
3 - 5 Years
Contracts Administrator required for a position in Edenvale.
Our client is looking for an experienced Contract Clerk with knowledge of contract processes and sound hands-on administration skills.
**Requirements**:
- Grade 12.
- A post matric qualification in contract / project administration / management will be advantageous.
- Must be computer literate with Excel skills (at an intermediate to advanced level).
- At least 3-5 years’ experience within a project, contract, or administration-based environment.
- SAGE Knowledge - Advantage
- 3+ years prior experience in a contract administration role or a related field is essential
- Flexibility, dependability, adaptability, and creativity
- Able to work productively independently and as part of a team
- Ability to handle high volume workload
- Excellent time management
- Attention to detail
- Above average administrative skills
- Mathematical and analytically minded
- Good communication skills both internally and externally
- Problem solving ability.
- Strong Personality
- Self-Accuracy
- Initiative
- Previous experience as a project manager, or coordinating small projects is an asset.
- Excellent knowledge of accounting principles and finance.
- Has strong negotiation and mediation skills.
- Possesses superior attention to detail to spot inconsistencies in contracts and quotations.
- Has previous experience in customer service and strong communication skills.
**Duties and Responsibilities**:
- General Contract Administration.
- Maintain an accurate customer contact list.
- Develop contract proposals to support set targets based on customer requests, this will consist of the initial quotation request and costing sheet.
- Compiling of tender documentation on request.
- Review contract estimates, customer usage, increases or decrease to be in line with the customer nominated indices, production costs, etc and determine whether they are profitable and accurate.
- Compile and maintain Excel spread sheets.
- Ensure that all records are accurate and up to date.
- Write contract letters and other communications and notices.
- Negotiate contract terms while ensuring that projects remain within a positive margin over the contract period.
- Attend meetings to assess progress on projects which are in motion and take detailed notes.
- Create regular status reports off all allocated contracts.
- Create delivery notes when goods are ready for collection/dispatch.
- Invoices to be prepared correctly and timeously.
- Buyout orders to be placed on suppliers for non-stock products, this should be followed up on a regularly basis.
- Work orders to be created for fabricating parts at preferred suppliers, this should be followed up on a regularly basis.
- Creation of credit notes
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