Payroll Administrator

3 weeks ago

Edenvale, South Africa Signature Cosmetics & Fragrances Full time

RESPONSIBILITIES
- Supervise and perform routine administrative tasks relating to accurate data and payroll capturing, workflows, leave management, benefit management, allowances, and other payroll related processes
- Ensure all related controls are in place to effectively process payroll, third party and related payments
- Ensure compliance with all related legislation and regulations including but not limited to minimum rates, taxation, and benefit administration
- Provide an annual calendar of payroll cut off and processing dates
- Process all monthly payrolls for the group, across all contract types
- Ensure all employees are paid accurately as per contract type and payment dates
- Calculate payable hours, including but not limited to overtime, commissions, bonuses, terminations, and retrenchment packages
- Process all changes to payroll including but not limited to transfers, promotions, salary increases, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable
- Complete, verify and process benefit forms and related documentation
- Prepare schedules and payment requisitions for monthly payments
- Ensure all payments are processed accurately and timeously
- Reconcile all payroll accounts monthly
- Provide and process monthly payroll reports, cheque requisitions, journals and reconciliations including Skill development levies, UIF, PAYE returns and payments
- Ensure all payroll documentation is filed and easily accessible to authorised employees
- Track and report on employee contract related mattes including contract end dates, retirement dates, excessive use of sick leave, annual leave balances, loan repayments, work permits, long service etc.
- Maintain sound payroll governance and ensure that all required procedures are in place and adhered to
- Ensure accuracy of data captured and perform data integrity exercise as per agreed timelines to ensure that all relevant and required fields are utilised
- Ensure optimisation of the payroll and related systems
- Review payroll reports prior to the distribution to stakeholders
- Process Annual and Bi-annual SARS reporting and generate IRP 5’s
- Process and submit EMP201
- Perform required month end reporting activities required by the Finance and HR Departments
- Prepare all required reports and provide ad hoc reports as and when requested including but not limited to leave reports, Quarterly Employment Statistics, SARS submissions, Employment Equity, and other statutory requirements
- Provide the HR and Recruitment departments with proforma payslips as and when requested
- Provide required documents for Department of Labour visits as and when required
- Identify errors, report on, and raise concerns with relevant manager, ensuring that the required corrective action is implemented and or escalate as and when required
- Maintain hard and system employee records, including the scanning and uploading of all documents received an update required changes
- Maintain employee records, files, organograms, appointments, termination and compensation schedules, and all administration relating to appointments, terminations, contracts of employment, transfers, and promotions
- Prepare all required records and documentation for audits
- Resolve and respond timeously to requests for information and employee queries on payroll, assess to system, benefits, leaves, SARS and related polices
- Provide the required training to new employees on payroll system and Employee Self Service including benefits, payslips etc
- Provide and respond timeously to requests for information and employee queries on payroll, access to the system, benefits, leave, SARS, and relevant policies
- Liaise with service providers to address any system and or benefit concerns or queries
- Supervise direct reports and ensure that the required standards are met though coaching, on the job training and guidance

EDUCATION & EXPERIENCE:

- Grade 12 or equivalent qualification required
- Qualification in Human Resources, Administration, or similar qualification an advantage
- Driver’s License: code 8 (an advantage)
- Payroll Certificate added an advantage
- Minimum of five years’ experience with a monthly payroll system is required
- Minimum of three years supervising direct reports is required
- Experience working with HR systems is required.
- Experience working with payroll systems is required. Payspace experience will be a distinct advantage
- Experience working with confidential and sensitive information is required
- Experience working with and maintaining an accurate filing system is required
- Experience working with multiple and complex payroll is required
- Working experience in a Retail or FMGC environment added an advantage
- Experience working with Non RSA Payroll added an advantage

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