Tender Administrator Security

2 weeks ago


Alberton, South Africa Fullserve Services Full time

**VACANCY**

**TENDER ADMINISTRATOR-SECURITY**

**PURPOSE OF THE POSITION**

The Tender Administrator is responsible for managing the entire tender process, from the initial request for proposal (RFP) to the submission of tender documents. The role requires a high level of organization, attention to detail, and the ability to work under pressure to meet tight deadlines. The Tender Administrator plays a critical role in ensuring that all tenders are submitted on time, are fully compliant with the tender requirements, and are aligned with the company's strategic objectives.

**Specific Responsibilities**

**Tender Management**
- Monitor and identify tender opportunities relevant to Business Assurance services or products.
- Manage the entire tender process, including the preparation, review, and submission of tender documents.
- Ensure that all tenders are submitted on time and comply with the tender requirements and company policies.

**Document Preparation and Coordination**
- Coordinate with various departments to gather necessary information and documents required for tender submissions.
- Prepare and compile all tender documentation, including technical, commercial, and legal documents.
- Ensure that all documents are accurate, complete, and meet the requirements set out by the tendering authority.

**Compliance and Quality Assurance**
- Review tender documents to ensure compliance with all legal and regulatory requirements.
- Maintain up-to-date knowledge of tendering processes, regulations, and best practices.
- Conduct quality checks on all tender submissions to ensure the highest standard of work.

**Communication and Liaison**
- Act as the main point of contact between the company and the tendering authority.
- Liaise with external stakeholders, including clients, suppliers, and government agencies, to ensure smooth tender submission.
- Communicate tender outcomes to relevant internal stakeholders and provide feedback on areas for improvement.

**Records Management and Reporting**
- Maintain a comprehensive database of all tender submissions, including status updates, deadlines, and outcomes.
- Prepare regular reports on tender activities, success rates, and lessons learned.
- Ensure all tender documentation is properly filed and archived for future reference.

**General**
- Develop and maintain a tender calendar to manage multiple tender submissions simultaneously.
- Analyze tender specifications and requirements to identify key deliverables and risks.
- Assist in the negotiation and finalization of contracts arising from successful tenders.
- Provide administrative support for post-tender activities, including contract management and project handover.
- Stay informed about industry trends, market conditions, and competitor activities that may impact tendering opportunities.
- Support sales administration when required.
- Other reasonable miscellaneous duties assigned by your manager.

**Qualifications**
**Education**
- Matric (Grade 12)
- Diploma or Degree in procurement, contract management, tendering processes it would be advantageous.

**Experience**
- A minimum of 3-5 years of experience in tender administration, procurement, or contract management.
- Experience with public sector tendering processes and compliance requirements in South Africa.

**Additional Information**
**Required Skills and Experience**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong understanding of tendering processes, legal requirements, and regulatory compliance.
- Excellent document management and organizational skills.
- Strong attention to detail and the ability to produce high-quality work under tight deadlines.
- Effective communication and interpersonal skills, with the ability to liaise with internal and external stakeholders at all levels.
- Analytical thinking and problem-solving abilities.
- High level of integrity, confidentiality, and professionalism.
- Ability to work independently as well as in a team-oriented environment.

**Location: Alberton-Gauteng Province**

**Closing date: 24 November 2024**

**Job Types**: Full-time, Permanent

Application Deadline: 2024/11/24



  • Alberton, South Africa Fullserve Services Full time

    **VACANCY** **Tender Specialist - Security** **PURPOSE OF THE POSITION** The Tender Specialist is responsible for the development and management of individual tenders in accordance with the FullServe Services procedures from initiation to hand-over. Participate in all **tender operations,** document processing, and ensure compliance and punctual delivery...

  • Tender Administrator

    2 weeks ago


    Alberton, South Africa Khanya Corporate Services Full time

    Corporate cleaning company based in Alberton is looking for a self driven, excellent self-starer who has mastered time management with 3- 5 years proven experience in tendering and general office administration to join their dynamic team. **Requirements**: Matric plus tertiary qualification in admin or related **Drivers Licence** 3-5 years proven...


  • Alberton, South Africa PK Financial Consultants Full time

    Analyse tender requirements, complete and compile tender documents and supporting documents - Take note down tender briefing session date, due dates, submission instruction and requirements - Liaise with relevant sources (internally and externally) for information required for submissions - Collaborate with the team to assist with the compilation of...

  • Tender Intern

    4 weeks ago


    Alberton, South Africa Fullserve Services Full time

    **VACANCY** **PURPOSE OF THE POSITION** As a Tender Administrator Intern, you will play a crucial role in supporting the tender process within the organization. You will assist the Tender Administrator in coordinating and managing the administrative tasks related to the tender process. **Duties and Responsibilities**: - Assist in the preparation and...


  • Alberton, South Africa AGP Engineering Pty Ltd Full time

    Looking for a Tender Administrator who will also be the company secretary. Must have: - 3 years experience using Sage Pastel - Must be very proficient - Knowledge in compiling tenders - 2 years experience in a customer service role - knowloedge on completing local content Annexures a plus - Able to use Office (Word, Excel, Powerpoint) - Own transport...

  • Sales Administrator

    2 weeks ago


    Alberton, South Africa Unique Personnel Full time

    **Job Number** - 73084 **Job Type** - Permanent **Job Title** - Sales Administrator **Computer Skills** - MS Outlook,MS Word,MS Excel Advanced **Industry** - Electrical **City** - Alberton **Province** - Gauteng - Sales Administrator- Location: Alberton- Industry: Electrical Manufacturing- MID387- The Sales Administrator is responsible for providing...


  • Alberton, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Ensure that all changes to the Network and associated network security software is documented and actioned. Assists with diagnoses of network security incidents and the resolution thereof. Continuous monitoring of the Network Infrastructure to ensure no security breaching occurs. Service support agreements...


  • Alberton, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Drive business profitability in the context of cost management through Information technology solutions Increase operational efficiency and suggest solutions to enhance cost effectiveness Deliver exceptional service that exceeds customers’ expectations through proactive, innovative and appropriate...


  • Alberton, South Africa Cabstrut Full time

    •Answer all incoming calls on a busy switchboard•Transfer all calls to correct person/extension•Acknowledge visitors and dealing promptly with their requirements•Take messages and ensuring that the messages are given to the correct person•Sort out mail•Receiving cash sales and all cash on deliveries money•Entering payments onto...


  • Alberton, South Africa Cabstrut Full time

    • Answer all incoming calls on a busy switchboard • Transfer all calls to correct person/extension • Acknowledge visitors and dealing promptly with their requirements • Take messages and ensuring that the messages are given to the correct person • Sort out mail • Receiving cash sales and all cash on deliveries money • Entering payments onto...

  • Project Administrator

    2 weeks ago


    Alberton, South Africa Fullserve Services Full time

    **VACANCY** **Project Administrator** **PURPOSE OF THE POSITION** The Project Administrator is responsible for ensuring that administration in the Engineering Department is effectively carried out and budget is spent within the planned timeframe; ensuring adherence of all processes around administration and budget to the Company’s Policies and...

  • IT Administration

    4 weeks ago


    Alberton, South Africa Petals Pre School Full time

    Experienced IT Professional with 5+ years in GCC organizations, specializing in successful implementation of ERP systems. Seeking a challenging role in a competitive development environment to contribute rich and diverse skills, while driving personal and organizational growth. Committed to performing a wide range of skilled tasks and exceeding...

  • Office Administrator

    3 weeks ago


    Alberton, South Africa Buzzblock Recruitment Full time

    Office Administrator - Alberton North - Coordinating office activities and operations to secure efficiency and compliance to company policies - Day to day invoicing (Syspro) - Must be fluent in Afrikaans and English - Keep stock of office supplies and place orders when necessary - Coordinate office activities and operations to secure efficiency and...


  • Alberton, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Constantly evaluating risks / threats and making recommendations to the Client to counter these. Ensuring that contractual requirements are met as stipulated by the Client. Maintaining good relations between the company and the Client with regard to security services rendered Managing the response and...


  • Alberton, South Africa FibreStream Full time

    We are looking for a Junior Database Administrator - Making requested changes, updates and modifications to database structure and data - Supporting database design, creation, and testing activitiesEnsuring database security, integrity, stability and system availability. - Maintaining database backup and recovery infrastructure. - Creating and maintaining...


  • Alberton, South Africa FibreStream Full time

    **Duties**: - Timely checks on network infrastructure equipment and provide necessary assistance for maintenance. - Responsible to resolve any kind of network problem during emergencies - Responsible for taking care of the network printing, directory structures, security, user access, and file services. Also create user profiles, user environments,...


  • Alberton, South Africa Mekan Engineering Services Full time

    **Summary** We are looking for an individual with 1 - 2 years experience in human resources administrative role. To provide HR administration & support to the HR Department, Branch Managers & Directors across various aspects of HR. Works closely with Head of Human Resources to ensure a high quality of delivery to the business. **Qualifications**: - Grade...


  • Alberton, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Comprehensive understanding of service/ products that the company delivers Comprehensive understanding of the supply and demand chain Basic understanding of tender and proposal processes Basic understanding of legal implications and requirements regarding service level agreements and service...

  • Project Manager Hod

    3 weeks ago


    Alberton, South Africa Express Pros Fourways Full time

    **JOB AT A GLANCE**: The position is based in Alberton, overseeing Project Management operations throughout the organization. **QUALIFICATIONS AND JOB REQUIRMENTS** - Bachelor’s degree in construction management, Project Management, Engineering, or related area of study - Thorough understanding of Project Management Software’s. E.g. MS Project -...


  • Alberton, South Africa Protea Placements Full time

    **Internal Sales Consultant** **Alrode, Alberton** **R 17 000 - R 20 000** **Requirements**: - Matric Certificate - Valid driver’s license with own transport - Total provisioned on MS Office package especially Excel. - Pastel/Umbrella experience - Good communication skills - Liaise between External Sales and Manufacturing - Understand procurement...