Administrator: Parts
4 months ago
**Motus Toyota Nelspruit **currently holds a vacancy for an **Administrator: Parts.**
Reporting to the **Parts Manager,** the person in this position will be responsible for control the work flow of paper work pertaining to parts purchases, sales, credits and orders
**Position Overview**:
**Specific Role Responsibilities**:
- Do daily ordering
- Do stock order from Kerridge printout [after being checked and approved by the Manager]
- Enter stock orders and daily orders into stock
- Ensure that the correct parts are received at the correct prices
- Perform DRs, RFCs and price discrepancies when required
- Clear negative stock from I05 Kerridge report received from the Manager as instructed
- Assist with stock take when required
- Perform inputs from count sheets for stock takes
- Perform stock adjustments once authorized by the Manager
- Ensure the highest levels of service when receiving parts and assisting with any customer query
- Ensure clear communication with customers, parts manager, salespeople, stores people and drivers
- Discuss all parts stock related queries with the Manager
- Inform the Manager of any parts related problem
- Follow up customer queries relating to credits and P.O.D.s
- File invoices, purchases and credits received
- Follow up credits not received
- Reconcile creditor’s accounts [including AMSA] for payment
- Follow up on accounts reconciliation queries
- Ensure GIS/ GRN account is up to date
- Receive cash sales and prepare the banking of cash and COD sales
- Ensure cash account is up to date and any outstanding payment is justified.
- Record and monitor short supplied, over supplied, incorrect supplies from suppliers
- Ensure that all cash received is secure
- Issue credit notes once the Manager has authorized
- Maintain housekeeping duties and keep work area clean and tidy at all times
- Attend meetings and designated training courses when required
- Carry out any other reasonable task which may be required from time to time
**Qualifications and Experience**:
- A minimum of Grade 12
- Clear Criminal Record
- Knowledge in Kerridge will be a huge advantage
- Motor industry experience is essential
- Computer literacy is essential
**Skills and Personal Attributes**:
- Customer and Team Orientation
- Motor industry experience is essential
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