Sport and Social Co-ordinator

6 months ago

Pietermaritzburg, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

**Direct Reporting Line**:
Head: Student Services

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

**The IIE Varsity College, Pietermaritzburg Campus has a vacancy for a Sport and Social Co-ordinator.**

**Duties and Responsibilities**:
**Sport Coordination**
- Manage the registration process of the VC Sports Club and ensure all students are provided the opportunity to participate in sporting activities on campus, pay the annual VC Sports Club fees
- Manage the VC Sports Club for the Pietermaritzburg Campus and drive and monitor student participation across all sports clubs on campus
- Ensure the VC Sports Club caters for students wanting to participate in either an individual and/or team
- Design, manage and co-ordinate, together with the VC Sports Club Administrators, the campus sports calendar of events/fixtures/practises/leagues both on and off campus
- Recruitment, selection, and management of sports bursary students for all major Varsity College team sports clubs with the main focus being VC Hockey and/ Rugby Club
- Recruitment, selection, and management of the VC Sports Club Administrators for each sports club on campus
- Recruitment, selection, and management of the administrators for each sports club on campus
- Manage the administration and growth of the VC Hockey and/or Rugby Club. e.g. player management, facilities management etc.
- Work with the VC Sports Club Committee to build the supporter base and social environment for these major sports clubs
- Provide accurate reporting of all sports activities for the Pietermaritzburg Campus, within the time frames provided
- Be accountable for all sporting equipment, playing kit and apparel owned by each campus' Sports Club and maintain strict stock control procedures
- Manage all third-party relationships with regards to venues, leagues, and sponsorships
- Manage and control the campus sports budget
- Submit information and pictures of all Sports Club activities namely, matches, events etc. for all The IIE's Varsity College social media platform, press releases, website, and the VC App

**Brand Identity**
- Understand the Brand identity and ensure that it is consistently applied to all campus elements including posters, flyers and campus look and feel as well as to ensure that all campus communication is geared towards maintaining a positive brand reputation

**Management of PR Related Service Providers**
- Identifying and selecting campus service providers which will provide services for the PR portfolio.
- This includes and is not limited to photographers, printers, sound technicians etc.
- Brief campus photographer and liaise with other campus staff to ensure an even spread of sport, social, academic, cultural and community engagement events are effectively photographed
- Manage the campus photography including supply to national office, press and online media. " Manage the registration process of the VC Sports Club and ensure all students are provided the opportunity to participate in sporting activities on campus, pay the annual VC Sports Club fees

**General Administration**
- Compiling annual and monthly events calendars
- Compiling reports after major events
- Managing the campus PR budget

**Events Management**
- Ensure the planning and implementation of comprehensive and balanced social, cultural and community engagement brand relevant events both on and off campus that will in turn positively impact on the marketing of the campus to prospective students
- Provide accurate reporting of all social ,cultural and community engagement events within the time frames provided
- Management of the internal advertising for all social, cultural and community engagement events
- Build relationships with third parties to ensure access to practical venues for all events and to ensure sponsorship opportunities and prizes for all major campus events including CSI initiatives and fundraising events
- Assist with National events as and when needed

**Team Support**
- Assist the Head - Student Experience and Student Wellness Manager (SWM) in running community engagement and awareness campaign events on and off campus. Alternatively, plan and implement community engagement and awareness campaigns where a campus does not have a SWM
- Support the Academic Operations Centres of Excellence with events such as graduation
- Offer support related to Public Relations to other departments that may need it, when requested by a senior manager

**Social Committee Management**
- Recruitment and management of the Social Committee to encourage student participation to ensure students receive a full and well-rounded experience at The IIE's Varsity College
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