Teaching Experience Co-ordinator

1 month ago

Pietermaritzburg, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

**Direct Reporting Line**:
Head: Education

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE)

**The IIE's Varsity College, Pietermaritzburg Campus has a vacancy for a Teaching Experience Co-ordinator.**

**Duties and Responsibilities**:
**Building Partnerships and Schools Database**
- Sources and identifies new schools to establish relationships with.
- Builds partnerships with schools to source and secure school placements for students on the identified campus.
- Manages all communications with identified partner schools and maintains records of contacts and progress.
- Establishes and maintains schools database.
- Identifies and sources opportunities for service learning.
- Approaches relationships in a manner to ensure a professional and harmonious relationship with partner schools.
- Support the campus/es in the organisation of partner school acknowledgements.

**Student Placements Co-ordination**
- Consults and reviews placement forms from registered students at the start of the year and allocates students to schools.
- Manages communication process to students of final placements.
- Tracks student school placements over the required years of the programme to ensure diversity in school experience.
- Tracks lecture attendance of students across identified modules.
- Identify and flag at risk students for TE.
- Advise students that have been denied access and advise on remedial steps.
- Keep records of students and TE placements.
- Police clearance certificates: Sources independent companies and manages the process.

**School Communication**
- Compiles all written communication to be sent to partner or potential schools including placement requests, placement confirmations and thank you notes.
- Collate the information of the student and supervisor for the ‘Mentor Teacher Information’ pack.
- Liaises with Programme Manager on campus to review and sign off on communications.
- Follows up with schools to check on students at inception of TE and maintain contact.
- Deals with any issues that may arise during TE and resolve effectively.

**Co-ordination of Teaching Experience Supervisors**
- Sources TE supervisors as per the required scope.
- Onboards TE supervisors including briefings and training.
- Plans the supervision allocation of supervisors in collaboration with the Programme Manager and deals with any day-to-day operational or scheduling issues.
- Establishes and updates the database of TE supervisors.

**Competencies Required**:

- Administrative Skills - computer literate
- Communication and interpersonal skills
- Problem-solving skills
- Organizational skills
- Heightened time management Skills
- Microsoft skills - Word & Excel

**Minimum Qualification Requirements**:

- Minimum of an Advanced Diploma or Bachelor's Degree.
- Postgraduate Qualification is advantageous.

**Minimum Work Experience Requirements**:

- Minimum of 3 years administration experience in a similar role (school or education context ideal).

**Special Requirement**:

- Own vehicle and valid driver's license

**Working Hours**:

- Monday to Friday: 08:00 -17:00

**Salary**:

- Competitive salary commensurate with experience.

**Benefits**:

- Lifelong learning opportunities through LinkedIn Learning subscriptions.
- Staff and family discounts on educational programs within our brand portfolio.
- Incentive bonus structure based on performance and achievement of goals.
- Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
- Birthday vouchers to celebrate your special day.
- Competitive annual leave allowance for well-deserved time off and rejuvenation.

**Application Response**:
**Technical Support**:
**The IIE's Varsity College** is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

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