Executive Assistant
2 months ago
Assists the relevant senior leadership team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with the general staff on leaderships behalf and coordinates logistics with high-level meetings both internally and externally.
- Co-ordinate’s meetings and strategic activities with the Management Team, and members of staff.
- Communicates directly and on behalf of leadership with directors, manager, customers and suppliers, staff and others on matters related to programmatic initiatives as directed.
- Conducts research on prospective customers/suppliers to identify and evaluate current needs and assembles materials needed for proposals.
- Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with prospects.
- Supports leadership on external commitments, including service on external boards, committees and other groups.
- Prepares board packs and other reports as required.
Director Support and Liaison
- Serves as administrative liaison to directors and manages activities, which include coordinating director meetings and meals; arranging hotel accommodations for out-of-town staff; processing travel reimbursement requests; and compiling, assembling, and distributing meeting materials.
- Coordinates Executive, Finance, Governance and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support leadership.
Management Liaison
- Participates as an adjunct member of the Director meetings including assisting in scheduling, attending meetings.
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
Analysis and consolidation
- Consolidates project information from the relevant heads of departments and organises in a meaningful way.
Provides high level analysis of information to support leadership n decision-making
Monthly reporting and analysis
Pay: R20 000,00 - R30 000,00 per month
**Education**:
- Bachelors (required)
**Experience**:
- Executive assistance: 4 years (required)
Application Deadline: 2024/10/28
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