Executive Coordinator

14 hours ago


Midrand, Gauteng, South Africa Mirror Images Full time
Job Description:

We are seeking a highly skilled and organized Executive Coordinator to join our team at Mirror Images. As an integral part of our support staff, you will be responsible for providing administrative assistance to our CEO, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Administrative Support: Manage all correspondence, calls, and inquiries on behalf of the CEO, maintaining a high level of professionalism and discretion.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and visa arrangements, ensuring alignment with the CEO's preferences and schedule.
  • Meeting Planning: Coordinate meeting logistics, including room bookings, equipment setup, and catering, guaranteeing a smooth and efficient experience.
  • Communication & Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, liaising with other departments to ensure timely coordination of tasks and deadlines.
  • Personal Arrangements: Organize and manage the CEO's personal appointments, including medical, dental, and vehicle services, ensuring seamless execution of tasks.
  • Meal Coordination: Plan and arrange meals according to the CEO's dietary preferences or restrictions, ensuring a hassle-free dining experience.
  • Event Coordination: Provide support and assistance with events, management meetings, and refreshments, maintaining a high level of organization and attention to detail.
Requirements:
  • Experience: Proven track record as a secretary, administrative assistant, or similar role, demonstrating exceptional organizational and time-management skills.
  • Skills: Strong communication and interpersonal skills, proficiency in Microsoft Office Suite, and ability to multitask and prioritize tasks effectively.
  • Qualifications: Familiarity with international travel coordination and visa processes, experience in a fast-paced environment, and strong problem-solving abilities.
Salary:

Estimated annual salary: $65,000 - $80,000



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