Maintenance Administrator

3 weeks ago


Edenvale, South Africa Signature Cosmetics & Fragrances Full time

**Responsibilities**
- Confirm and prioritise all planned maintenance with line manger
- Arrange for planned maintenance as per approved maintenance schedule
- Co-ordinate all planned maintenance with the service provider, Area Manager, store, and centre management
- Make travel and accommodation arrangements and request the required work permits from mall management
- Advice store on whether an external service provider will be allocated to perform the maintenance job or whether it will be performed inhouse
- Maintain an updated list of approved service providers per store
- Maintain a data base of service providers including history of maintenance, highlight concerns and pick up trends
- Monitor Maintenance Tacker received from Area Managers and obtain approval from line manager to schedule required maintenance
- Obtain quotations from local suppliers and contractors for approval by line manager.
- Open a folder per store on the share drive and ensure that all documentation is filed including completed checklists, COC, invoices and proof of payment
- Maintain accurate spreadsheet on all maintenance performed per store including job cards, invoices, payments, deposits, guarantees etc
- Follow up with landlord for required approvals and service providers for confirmation of when maintenance will be carried out, and actual completion date
- Forward all invoices to line manager for approval
- Process approved invoices for payment and ensure on time payment is made
- Ensure all maintenance is scheduled in order to meet compliance requirements e.g. fire extinguisher, air conditioners, pest control
- Ensure all stores have copies of compliance certificates
- Identify which maintenance claims are insurance related, within guarantees etc. and action accordingly
- Compile information on claims including whether the cost is for the company or Centre Management account, obtain quotes and submit insurance claims to line manager for processing
- Respond to queries, provide relevant advise and escalate as and when required
- Request stores to forward all evidence of maintenance required including but not limited to photos, videos, statements etc.

**Requirements**:

- Grade 12 or related qualification required
- Qualification in Office Administration or similar is required
- Minimum 2 - 3 years experience in property maintenance an advantage
- Minimum 2 - 3 years working in a maintenance administration role including the issuing of job cards, and maintenance of a supplier data base
- Working knowledge of equipment, materials, and supplies used in facilities and property management including but not limited to air conditioning, electrical installations, fixtures, fittings, and carpentry



  • Edenvale, South Africa Signature Cosmetics Full time

    We have a new position in our Store Development team. The purpose of this role is to provide accurate records of all maintenance carried out and general administrative support to the store development department. Responsibility: - Confirm and prioritize all planned maintenance with line manger - Arrange for planned maintenance as per approved maintenance...


  • Edenvale, Gauteng, South Africa Signature Cosmetics Full time

    We have a new position in our Store Development team. The purpose of this role is to provide accurate records of all maintenance carried out and general administrative support to the store development department.Responsibility: Confirm and prioritize all planned maintenance with line manger Arrange for planned maintenance as per approved maintenance schedule...


  • Edenvale, South Africa Layla Placements Full time

    Well established company requires a Systems Administrator to be based in Edenvale with; - Grade 12 - A+ - Studying towards or completed (MCDST) (Microsoft Certified Desktop Support - 2 years’ experience as an IT Support Technician - Network technology security systems and AWS Tenets is a must - Monitor auditing systems - AWS Certified Cloud Practitioner -...

  • Office Administrator

    4 weeks ago


    Edenvale, South Africa Fulton School Full time

    A vacancy exists for an Office Administrator, at our Gauteng Workshop, situated in Edenvale, Gauteng. **SUMMARY OF POSITION**: The Workshop Administrator is **responsible for the administration** of the repairs and servicing of the Companies products. **REQUIREMENTS** - Grade 12 or equivalent - + 3 years Syspro or similar operating system knowledge -...


  • Edenvale, Gauteng, South Africa African Personnel Full time

    IT Systems Administrator required for a well-established multi international company based in Edenvale with; Grade 1 A+ Studying towards or have completed Microsoft Certified Desktop Support MCDST will be advantageous AWS Certified Cloud Practitioner Min 2 years' experience working as an IT Support Technician Understand network technologies, security stems...

  • Office Administrator

    2 weeks ago


    Edenvale, Gauteng, South Africa Fulton School Full time

    A vacancy exists for an Office Administrator, at our Gauteng Workshop, situated in Edenvale, Gauteng.SUMMARY OF POSITION:The Workshop Administrator is responsible for the administration of the repairs and servicing of the Companies products.REQUIREMENTS Grade 12 or equivalent- + 3 years Syspro or similar operating system knowledge Microsoft programmes, i.e....


  • Edenvale, South Africa Shoprite Group Full time

    **Purpose of the Job**: The purpose of the Administrator role is to provide support to the specific People function Portfolio by completing accurate and timeous administrative inputs, checks and document management / filing services to ensure that all People activities are recorded and traceable. The role also renders additional ad hoc support services as...


  • Edenvale, South Africa Ann Swann Personnel Services Full time

    2023-04-12 - 2023-05-12 Permanent JHB001618 - Information Technology- Gauteng, Edenvale - (Market related)- We are seeking an experienced **Requirements**: - Minimum NQF level 6 - 4 Year Diploma in Information Technology, or related field - At least 5 years in IT Support and Administration experience post qualification - Completed certification of MCSE,...


  • Edenvale, South Africa Shoprite Group Full time

    Closing Date 2024/04/22 - Reference Number SHO240415-11 - Job Title Training Delivery Administrator - Job Type Permanent - Location - Country South Africa - Location - Province Gauteng - Location - Town or City Edenvale - Purpose of the Job The purpose of the Administrator role is to provide support to the specific People function Portfolio by completing...


  • Edenvale, South Africa Smith Garb Full time

    Gauteng, Edenvale - R 15 000 - R 18 000 A company based in Meadowdale is seeking to employ a Creditors Administrator. **Key Duties** **Supplier account reconciliation** Reconciliations of account to be done as follows: - Receive statements from supplier and verify that all invoices are approved and loaded for payment - Follow up on all outstanding...


  • Edenvale, Gauteng, South Africa Shoprite Group Full time

    Closing Date2024/04/2- Reference NumberSHO Job TitleTraining Delivery Administrator Job TypePermanent Location CountrySouth Africa Location ProvinceGauteng Location Town or CityEdenvale Purpose of the JobThe purpose of the Administrator role is to provide support to the specific People function Portfolio by completing accurate and timeous administrative...


  • Edenvale, Gauteng, South Africa Ann Swann Personnel Services Full time

    PermanentJHB00161- Information Technology- Gauteng, Edenvale- (Market related) We are seeking an experiencedRequirements: Minimum NQF level 4 Year Diploma in Information Technology, or related field At least 5 years in IT Support and Administration experience post qualification Completed certification of MCSE, N+ Strong knowledge of Windows XP, Windows 7,...


  • Edenvale, Gauteng, South Africa Smith Garb Full time

    Gauteng, Edenvale R R 18 000A company based in Meadowdale is seeking to employ a Creditors Administrator.Key DutiesSupplier account reconciliationReconciliations of account to be done as follows:Receive statements from supplier and verify that all invoices are approved and loaded for payment Follow up on all outstanding invoices Resolve any queries on...


  • Edenvale, Gauteng, South Africa The Globevest Group Full time

    Salary: Market relatedLocation: EdenvaleJob type: PermanentIndustry: Manufacturing (Electronics)Reference Number: CWR.RD.ITSSA COMPANY DESCRIPTION:Our client is an electronic communications manufacturer and supplier based in Edenvale and they are looking for a skilled IT Support & Systems Administrator to join their team as soon as possible.JOB...


  • Edenvale, Gauteng, South Africa Dante Personnel Full time

    Gauteng, EdenvaleOur client in the Technical industry is seeking an IT Support and Systems Administrator to be based in EdenvaleMinimum requirements: Minimum NQF Level 4 year Diploma in Information Technology Minimum 5 Years in IT Support and Adminsitration experience post Qualification MCSE and N+ Certification Software Knowledge of OS Windows XP, Windows...


  • Edenvale, South Africa Medi-Industrial Trading Full time

    A well-established company located on the East Rand that preforms professional Occupational Health services to industries throughout Southern Africa, requires a bookkeeper with the following; Experience and Qualifications required are as follows; - Matric and Relevant Bookkeeping/Accounting qualification from a recognized Institution. - Minimum of 5 years...


  • Edenvale, South Africa The Recruitment Agency South Africa (TRASA) Full time

    Internal Sales Administrator Assist our traveling team of sales representatives with their admin Processing orders Order capturing, Customer queries on orders Following up on queries Ensuring Orders are fulfilled, dispatched and delivered. Be able to navigate complicated situations and difficult customers. You would be responsible for maintaining and...


  • Edenvale, Gauteng, South Africa Medi-Industrial Trading Full time

    A well-established company located on the East Rand that preforms professional Occupational Health services to industries throughout Southern Africa, requires a bookkeeper with the following;Experience and Qualifications required are as follows; Matric and Relevant Bookkeeping/Accounting qualification from a recognized Institution. Minimum of 5 years working...


  • Edenvale, Gauteng, South Africa The Recruitment Agency South Africa (TRASA) Full time

    Internal Sales AdministratorAssist our traveling team of sales representatives with their adminProcessing ordersOrder capturing,Customer queries on ordersFollowing up on queriesEnsuring Orders are fulfilled, dispatched and delivered.Be able to navigate complicated situations and difficult customers.You would be responsible for maintaining and developing a...


  • Edenvale, South Africa TRASA Full time

    _**Required Skills & Qualifications**:_ - Sales: 3+ years (required) - MS Excel: 3+ years (required) - MS Office: 3+ years (required) - Driver's License & Own Vehicle - Vehicle branding industry & signage industry: 2+ years (preferred) - Maintain multiple projects with proven results: 2+ years (required) - This is a fast-paced and dynamic work environment:...