Maintenance Admin Assistant

1 week ago


Edenvale, Gauteng, South Africa Signature Cosmetics Full time
We have a new position in our Store Development team.

The purpose of this role is to provide accurate records of all maintenance carried out and general administrative support to the store development department.


Responsibility:

  • Confirm and prioritize all planned maintenance with line manger
  • Arrange for planned maintenance as per approved maintenance schedule
  • Coordinate all planned maintenance with the service provider, Area Manager, store, and centre management
  • Make travel and accommodation arrangements and request the required work permits from mall management
  • Advice store on whether an external service provider will be allocated to perform the maintenance job or whether it will be performed inhouse
  • Maintain an updated list of approved service providers per store
  • Maintain a data base of service providers including history of maintenance, highlight concerns and pick up trends
  • Monitor Maintenance Tacker received from Area Managers and obtain approval from line manager to schedule required maintenance
  • Obtain quotations from local suppliers and contractors for approval by line manager.
  • Open a folder per store on the share drive and ensure that all documentation is filed including completed checklists, COC, invoices and proof of payment
  • Maintain accurate spreadsheet on all maintenance performed per store including job cards, invoices, payments, deposits, guarantees etc
  • Follow up with landlord for required approvals and service providers for confirmation of when maintenance will be carried out, and actual completion date
  • Forward all invoices to line manager for approval
  • Process approved invoices for payment and ensure on time payment is made
  • Ensure all maintenance is scheduled in order to meet compliance requirements e.g. fire extinguisher, air conditioners, pest control
  • Ensure all stores have copies of compliance certificates
  • Identify which maintenance claims are insurance related, within guarantees etc. and action accordingly
  • Compile information on claims including whether the cost is for the company or Centre Management account, obtain quotes and submit insurance claims to line manager for processing
  • Respond to queries, provide relevant advise and escalate as and when required
  • Request stores to forward all evidence of maintenance required including but not limited to photos, videos, statements etc.

Requirements:

  • Grade 12 or related qualification required
  • Qualification in Office Administration or similar is required
  • Minimum 3 years experience in property maintenance an advantage
  • Minimum 3 years working in a maintenance administration role including the issuing of job cards, and maintenance of a supplier data base
  • Working knowledge of equipment, materials, and supplies used in facilities and property management including but not limited to air conditioning, electrical installations, fixtures, fittings, and carpentry


  • Edenvale, Gauteng, South Africa KM CONSULTING Full time

    ADMINISTRATION ASSISTANT, R15k, Linksfield.Very Busy Fuel station in Linksfield requires a mature Administrative Assistant. AFR NBMust have previous exp in a similar role and environment or retail exp. General admin duties, stock ordering, GRV's, Basic bookkeeping functions. DT CT, Recons. Numerical skills. Daily fuel readings to Head Office, Filing. Invoice...

  • Admin Assistant

    1 week ago


    Edenvale, Gauteng, South Africa Shoprite Group Full time

    Closing Date2024/03/1- Reference NumberSHO Job TitleAdmin Assistant Job TypePermanent Location CountrySouth Africa Location ProvinceGauteng Location Town or CityEdenvale Purpose of the JobFurniture Home Office; a division of the Shoprite Group, Africa's largest retailer, currently has an excellent opportunity available to join our Operations team. This...


  • Edenvale, Gauteng, South Africa Kolev Motors Full time

    Looking for a social media assistant who will run our social media pages and share and create advertisements and campaigns as well as monitor customer requests and comments. They would need to be proficient in Facebook, Tiktok, Instagram. Have some marketing knowledge and have some auto parts knowledge as well.Admin and filling experience will be required as...

  • Admin and Accounts

    1 week ago


    Edenvale, Gauteng, South Africa Concept Foods Full time

    ADMINISTRATIVE/Accounts in charge PositionOur Company is looking for an energetic lady to join our team as an Administrative Assistance and Accounts. The role reports and works directly with the MD.Critical skill requirements are:Fluent in English both spoken and writtenFriendly and willing to learn and excelAbility to work in a high pressure...


  • Edenvale, Gauteng, South Africa Evrigard Full time

    Experience as a Human Resources Assistant Knowledge of the labour law Have experience in disciplinary and CCMA cases Must have own vehicle Admin Skills Can work alone as well as in a teamApplication Deadline: 2023/06/02


  • Edenvale, Gauteng, South Africa Ellahi Consulting Full time

    The Employer:is the financial services division of a leading automotive group in the South African market, providing asset finance and various VAP/aftermarket motor vehicle products.Location: Edenvale GautengSalary: R R25 000 basic pmBenefits: Inhouse medical aid (50/50 contribution) Retirement Fund (50/50 contribution)The Auditor contributes to the...


  • Edenvale, Gauteng, South Africa Dante Personnel Full time

    Gauteng, Edenvale R R 12000Our client in the meat processing industry in Edenvale is seeking the services of a suitably qualified and experienced individual to support the business operations and adminMinimum requirements: Grade 12 or relevant NQF qualification Administrative qualification will be an advantage 2 Years experience in an administrative role...


  • Edenvale, Gauteng, South Africa Worldwide Positions Full time

    Remuneration:R6000 per monthLocation:EdenvaleEducation level:MatricJob level:StudentType:6 monthsReference:ISS InternCompany:Worldwide PositionsRequired: Matric plus maths (not math lit), plus some previous print related sales/sales admin experience essential Ideally tertiary qualification MS Office Able to converse effectively in English Keen to pursue a...


  • Edenvale, Gauteng, South Africa The Trailer Boys Full time

    The Assistant Branch Managers is responsible for supporting the Branch Manager in the successful running of the branch, which includes sales, staff, and resource management - in our case the trailers.The ABMs role is predominately office bound, but can extent to other areas like the yard and workshop. This person is in constant contact with our customers and...


  • Edenvale, Gauteng, South Africa The Trailer Boys Full time

    THE SALARY IS R8245The Assistant Branch Managers is responsible for supporting the Branch Manager in the successful running of the branch, which includes sales, staff, and resource managementOWN TRANSPORT A REQUIREMENT,The ABMs role is predominately office bound, but can extent to other areas like the yard and workshop. This person is in constant contact...


  • Edenvale, Gauteng, South Africa The Trailer Boys Full time

    THIS IS A FIXED TERM CONTRACT WITH THE POSIBILITY OF THE POSITION BECOMING PERMANENTTHE SALARY IS R8200The Assistant Branch Managers is responsible for supporting the Branch Manager in the successful running of the branch, which includes sales, staff, and resource managementOWN TRANSPORT A REQUIREMENT.The ABMs role is predominately office bound, but can...


  • Edenvale, Gauteng, South Africa Ativo ICT Full time

    Our organisation requires a female Office Administrator with at least 2-3 years experience in a similar position.This position will require strong individual to assist with managing technicians on a daily basis, as well as handling the following aspects: Assist with answering inbound telephone calls. Assist and ensure that technicians create support ticket...


  • Edenvale, Gauteng, South Africa Lots Lots More Full time

    Looking for someone who is hard working, and willing to put in the extra effort. You will need to be willing to double check all your work to ensure everything is 100% correct. Salary can be up to R12k per month, base salary starts at R8k and will increase to R12k if job is performed adequately (specifications on what will increase salary will be given to...


  • Edenvale, Gauteng, South Africa Home Concept Furniture Manufacturers Full time

    Skill and expertise in operating woodworking machinery Maintenance of Machinery to ensure efficiency while conforming to quality standards- starts the machine and feeds components into a machine that applies glue to the edges of stock, pulls edging strips from the feed chute onto the edges, and dries glue on heated plates. Reading and interpreting cut lists...

  • Truck Driver

    1 week ago


    Edenvale, Gauteng, South Africa Donald Brown Group Of Companies Full time

    VACANCY:TRUCK DRIVER (EC Licence) (Reference: TR24)The Donald Brown Group is a dynamic organisation in the salt industry and requires an experienced TRUCK DRIVER with EC Licence and PDP to join our team in Johannesburg (Edenvale). The driver will take full responsibility to ensuring the truck is loaded correctly and that the delivery is done safely and on...


  • Edenvale, Gauteng, South Africa Ativo ICT Full time

    Requirements for this position: Windows PC troubleshooting knowledge and experience. HelpDesk experience. Assist with obtaining pricing from suppliers. Good timekeeping ability, with an understanding that IT is a critical aspect of business and is time sensitive. Provide 1st line support to customers. Good grammar and writing skills. Strong computer...

  • Wellness Initiator

    1 week ago


    Edenvale, Gauteng, South Africa Flash Fitness Full time

    JOB DESCRIPTION - WELLNESS INITIATORMinimum JOB DESCRIPTION - WELLNESS INITIATORMinimum Qualifications/ Experience Required for this Position:Grade 1Legitimate Fitness/PT qualification or equivalent Relevant tertiary qualification or additional fitness qualifications would be a great advantage 23 years' experience working in a Gym/ Fitness environment...

  • Junior Receptionist

    1 week ago


    Edenvale, Gauteng, South Africa endosurgical-pty-ltd Full time

    Roles & Responsibilities Answering the telephone and routing them to the relevant persons Providing administrative support to the management and sales team. Assisting with general admin tasks & willing to be a general all rounder Managing and organizing paperwork, files, and other office records Maintaining a clean and organized office environment Preparing...

  • Accounts Clerk

    1 week ago


    Edenvale, Gauteng, South Africa Visas and Passports Unlimited Full time

    A position has opened up for a hard working and focussed individual. Our team of dynamic and passionate staff work on providing excellent customer service and we are looking for someone who can share our passion.A successful encumbent will have the following skills and experience:Strong attention to detail Work well under pressure 2 years experience in...


  • Edenvale, Gauteng, South Africa The Recruitment Agency South Africa (TRASA) Full time

    Internal Sales AdministratorAssist our traveling team of sales representatives with their adminProcessing ordersOrder capturing,Customer queries on ordersFollowing up on queriesEnsuring Orders are fulfilled, dispatched and delivered.Be able to navigate complicated situations and difficult customers.You would be responsible for maintaining and developing a...