Bid Project Coordinator

3 months ago


Northern Suburbs, South Africa AFMS Group Full time

**Primary Duties**
Bid coordination tasks consisting of, but not limited to as follows:
Coordinate, prepare and compile of bids submission documents;
Register tenders with the Accounts Department;
Ensure that the bid Approval Forms are completed

Set-up submission file(s) as outlined in the tender bid documents

Prepare all administration documents for submission file(s)

Prepare submission documents in the various brand formats as required e.g., CV’s, Processes etc.

Ensure that internal processes are followed and records are kept in a structured manner according to the internal process procedures

Collate all information and file it in the submission file(s) based on the outlined structure

Copy and scan all submission files for record keeping in an electronic and hard copy format

Coordinate the collection and submission of tender documents

Coordinate the delivery of tenders (courier, hand delivery) so as to ensure timeously delivery of the tender document.

Meet bids submission deadlines

Updating of information with suppliers

Communicate with all internal and external clients on the bids process

Maintaining the administration of the bids

Review and format draft tender in order to comply with AFMS brand guidelines

Obtain feedback when bids are unsuccessful or successful

**General Duties**
Assist the Bid project manager when required and if capacity allows

Assist the Bid project manager with database registrations if capacity allows

It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.

Prescribed procedures may be amended by management as and when required

Grade 12

Minimum 3 - 5 years tender or bids administrative/coordination experience

Diploma - Business administration/ finance (Advantageous)

Excellent knowledge and proficiency in MS Word, MS Excel and MS PowerPoint


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