Junior Property Administrator

4 months ago

Durban, South Africa One Fifty Capital Properties Full time

**Job Specification: Junior Property Administrator**

**Job Title**: Junior Property Administrator
**Location**: Durban
**Reports To**: Property Manager

**Job Overview**:
**Key Responsibilities**:

- **Property Administration**:

- Maintain and update property records and databases using MDA software.
- Assist in the preparation, review, and management of lease agreements, ensuring all documentation is accurate and legally compliant.
- Co-ordinate lease renewals, amendments, and terminations, ensuring tenants are informed and documentation is properly managed.
- Prepare and distribute tenant notices, correspondence, and other communications.
- Assist in compiling property reports, including financial statements, lease summaries, and vacancy reports.
- **Tenant Management**:

- Respond promptly to tenant inquiries and service requests, ensuring high levels of tenant satisfaction.
- Co-ordinate maintenance requests from Tenants and work closely with Maintenance Department to resolve issues efficiently.
- Monitor rent collections, ensure tenants adhere to payment terms, and address any delinquencies.
- Assist in resolving tenant disputes and complaints, escalating more complex issues to the Property Manager.
- **Leasing Activities**:

- Support the leasing team in marketing vacant properties and conducting property viewings.
- Assist in the tenant screening process, including background and credit checks.
- Prepare lease documentation and ensure all necessary approvals are obtained.
- Track and report on leasing activities, including occupancy rates and lease expirations.
- **Financial Administration**:

- Understand and manage municipal bills and charges, ensuring accurate recovery from tenants' accounts.
- Assist in the preparation and management of property reports, including processing invoices and reconciling accounts.
- Prepare financial reports and handle service charge budgets and year-end reconciliations using MDA software.
- Ensure accurate and timely processing of financial transactions related to property operations and tenant billing
- **Compliance and Reporting**:

- Ensure all property management activities comply with relevant regulations and company policies.
- Maintain up-to-date knowledge of property laws, regulations, and industry best practices.
- Prepare regular reports for management, including occupancy rates, lease expirations, financial performance, and municipal charges.

**Qualifications and Skills**:

- **Experience**:

- Minimum of 1-2 years of experience in property leasing and administration.
- Proficiency in MDA property management software is essential.
- Experience in tenant management, lease administration, and handling municipal bills and charges.
- **Skills**:

- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with tenants and colleagues.
- Competence in Microsoft Excel and Word is essential, with the ability to create and manage spreadsheets and documents efficiently.
- Detail-oriented with strong analytical and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.

**Additional Requirements**:

- Knowledge of local property laws, regulations, and municipal billing practices.
- Willingness to learn and adapt to new challenges in property management.
- Ability to handle confidential information with integrity and professionalism.
- Willingness to work after hours during critical times.

**Benefits**:

- Market related salary.
- Opportunities for professional development and career growth in a private company.
- Supportive and collaborative team environment.

**Application Process**:
**Job Types**: Full-time, Permanent

Pay: R13 000,00 - R16 000,00 per month

Application Deadline: 2024/09/10

  • Property Administrator

    2 days ago

    Durban, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for the Property Administration functions. Assist in ensuring maximum income of Property through effective property administration. Assumes responsibility for the effective administration of the Property and facilities. Assumes responsibility for the effective maintenance and reporting of financial records. Assumes...

  • Property Operational Administrator

    2 days ago

    Durban, South Africa AJ Property Holdings Full time

    **Job description** Due to expansion of our Property Portfolio, we are looking for an experienced Property or Operations Administrator to join our team. This role will focus on the day to day administration and operational aspects of small retail shopping centres, which includes but is not limited to the following; - Support the maintenance foreman with...

  • Property Administrator

    2 months ago

    Durban, South Africa SFM Group Full time

    SFM Group is looking for a full-time Junior Property Administrator to support the property management team and assist in the day-to-day operations of our rental portfolio. **Responsibilities include**: - Liaising with tenants, the incumbent must be willing and able to visit properties. - Coordinating property maintenance and repairs. - Managing...

  • Senior Property Administrator

    2 days ago

    Durban, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for the assisting in the management of the Property. Assist in ensuring maximum income of Property through effective property management. Assists in the development of related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all...

  • Finance/ Property Bookkeeper

    2 days ago

    Durban, South Africa AJ Property Holdings Full time

    Due to expansion of our Property Portfolio, we are looking for an experienced Property Bookkeeper/ Accounts Administrator to join our fast-paced team. - This role will focus on the day-to-day financial administration and bookkeeping aspects of small retail shopping centres, which includes but is not limited to the following; - Working within the MDA Property...

  • Commercial Property Manager

    9 hours ago

    Durban, South Africa AJ Property Holdings Full time

    Due to expansion of our Property Portfolio, we are looking for an experienced Property Manager to join our fast-paced team based in Derby Downs, Westville. This role will focus on the day-to-day financial administration and operations management aspects of small retail shopping centres, which includes but is not limited to the following; - Working with MDA...

  • Property Administrator

    1 week ago

    Durban, South Africa Meondo Holdings Full time

    We’re looking to hire a motivated Property Administrator to join our growing team. **Duties Include**: - Administrative tasks including filing, creating spreadsheets. - Effectively managing a property portfolio through, tenant liaison, interview/exit of tenants, handling lease agreements, managing body corporates, effectively collecting rentals, payments...

  • Property Administrator

    9 hours ago

    Durban, South Africa Tower Group Full time

    **Division** : Property Management **Location** : Durban **Reporting to** : Head (KZN Region): Property Manager **PURPOSE OF JOB** Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears, and tenant queries, as well as lease preparation and...

  • Lease Administrator

    2 months ago

    Durban, South Africa Comdev Property Group Full time

    **Job Title**: Lease Administrator **Location**: Durban **Company**: Comdev Property Group Comdev is seeking a detail-oriented and motivated Lease Administrator to support our Senior Property and Leasing Director in managing our commercial property portfolio. This role involves essential lease administration, tenant relations, and general administrative...

  • Property Portfolio Administrator

    1 week ago

    Durban, South Africa KSP Group Full time

    **Duties** - Rentals - To manage all administration related to letting/leasing/renting of all property - Invoicing - Ensure that invoicing is done for all properties monthly - Utilities - Ensure that all utilities for all properties are monitored and paid timeously - Income & Expenditure - Ensure that all income and expenses and capital expenditure are...

  • Property Portfolio Administrator

    4 days ago

    Durban, South Africa KSP Group Full time

    **Duties** - Rentals - To manage all administration related to letting/leasing/renting of all property - Invoicing - Ensure that invoicing is done for all properties monthly - Utilities - Ensure that all utilities for all properties are monitored and paid timeously - Income & Expenditure - Ensure that all income and expenses and capital expenditure are...

  • Property Portfolio Administrator

    6 days ago

    Durban, South Africa KSP Group Full time

    **Duties** - Rentals - To manage all administration related to letting/leasing/renting of all property - Invoicing - Ensure that invoicing is done for all properties monthly - Utilities - Ensure that all utilities for all properties are monitored and paid timeously - Income & Expenditure - Ensure that all income and expenses and capital expenditure are...

  • Property Administrator

    2 weeks ago

    Durban North, South Africa F & G Sourcing Specialist Full time

    Our reputable **Property** client is seeking a skilled **Property Administrator** to join their team that is based in **Durban North**. **Requirements**: - Not advanced in **excel but proficiency is a must**; must be well organized. - Meticulous and **work well under a pressure** to complete tasks requested. - Have at least an understanding and ability to...

  • Commercial Property Administrator

    2 months ago

    Durban, South Africa Jobted ZA C2 Full time

    Key Responsibilities: - Retail Property Management: Hands-on experience in managing retail property assets. - Tenant Relations & Retention: Build and maintain strong relationships with tenants, focusing on high tenant retention. - Rent Collection: Responsible for timely and accurate collection of rent payments. - Property Maintenance: Oversee property...

  • Property Administrator(Durban)

    9 hours ago

    Durban, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears, and tenant queries, as well as lease preparation and conclusion. Maintain Property, Unit, Tenant and Lease data on In-house PIMS system - Maintain Lease audit schedules **Minimum...

  • Property/lease Administrator

    4 months ago

    Durban, South Africa Jam Clothing Full time

    **Pump up the JAM, Pump up your CAREER** **JAM is no ordinary Company. The words, conventional and average are not part of our vocabulary.** **It takes a front footed, passionate person to exceed in JAM. We love people that think out the box & who are able to bring the best out of other people whilst maintaining world class standards.** **So if you want...

  • Commercial Property Administrator

    2 months ago

    Durban, South Africa Talented Recruitment Full time

    Key Responsibilities:Retail Property Management: Hands-on experience in managing retail property assets.Tenant Relations & Retention: Build and maintain strong relationships with tenants, focusing on high tenant retention.Rent Collection: Responsible for timely and accurate collection of rent payments.Property Maintenance: Oversee property upkeep, ensuring...

  • Commercial Property Administrator

    2 months ago

    Durban, South Africa Talented Recruitment Full time

    Key Responsibilities: Retail Property Management : Hands-on experience in managing retail property assets. Tenant Relations & Retention : Build and maintain strong relationships with tenants, focusing on high tenant retention. Rent Collection : Responsible for timely and accurate collection of rent payments. Property Maintenance : Oversee property upkeep,...

  • PROPERTY ADMINISTRATOR

    5 hours ago

    Durban, South Africa Jobted ZA C2 Full time

    JOB PURPOSE Administration of leased properties & developments including accurate and timely accounting and reporting. QUALIFICATIONS/SKILLS (non-negotiable) - Bachelor of Commerce (Accounting) - Minimum 5 years’ experience in Commercial / Industrial property management & letting (ESSENTIAL.) - Excellent understanding of ERP Accounting system (Sage...

  • Deal Administrator: Property Finance

    4 months ago

    Durban, South Africa Nedbank Full time

    **Closing Date** - 05 September 2024**Job Purpose** - To administer and maintain a portfolio of new and existing loans, to deliver excellent external and internal client service.**Responsibilities**: - Client Satisfaction: Provide internal and external client satisfaction by ensuring service excellence in dealing with client queries. - Pre-Registration...