Administrator (Property)
7 days ago
Durban, Kwa Zulu Natal - Administrative
**Administrator (Property) (JB2855)**
**Durban**
**Market Related**
**Requirements**:
Proven work experience as an administrative assistant, virtual assistant or executive administrative assistant
In-depth understanding of office management and daily operations
Hands on experience with MS Office
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills
High School degree: additional qualification as a personal assistant or secretary will be a plus.
**Purpose of the job**:
Strong communication skills, verbal and written.
Preparing, organizing, and storing information in paper and digital form
Must be proficient in Office 360 i.e., Word, Excel,
Drafting capabilities i.e., ability to draft clear and concise responses
Managing diaries and scheduling meetings
Arranging travels and accommodations
Taking minutes at meetings
Updating computer records using a database
Maintaining office systems
Liaising with suppliers and contractors
Liaising with staff in other departments e.g. Finance, HR
Working in an office environment
Ability to adopt decision-making roles when required.
**Key Job Activities**:
Regular site visits.
Program schedules for all related projects
_(timelines, progress payments etc ). _
Support senior managers and executives with daily clerical tasks.
Plan meetings and take detailed minutes.
Answer phone calls, provide information to callers or connect callers to appropriate people.
Schedule appointments and update calendar
Make travel arrangements and reservations for senior managers.
Compose and type regular correspondence, like invitations and informative material.
Develop and maintain a filing system.
Create spreadsheets and presentations.
Provide statistical and budget reports
_costings and scope of work schedule_).
Greet and provide general support to visitors.
Develop, implement, and improve site policies and procedures.
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