Departmental Administrator B

2 weeks ago


Pretoria, South Africa University of Pretoria Full time

RESPONSIBILITIES:

- Secretarial tasks for head of department and other personnel;
- Departmental and office administration;
- Administrative duties related to undergraduate and postgraduate programmes as well as departmental research programmes;
- Liaison with students, industry partners and other academic institutions;
- Organization of conferences and other events;
- On-going maintenance of documentation for quality standards and accreditation visits;
- Procurement using the PeopleSoft system from placing an order to delivery e.g. stationary, equipment, airline tickets, accommodation, rental cars, catering.

MINIMUM REQUIREMENTS:

- Grade 12 OR
- 3 year Secretarial/Office Administration or relevant National Diploma;
- Administrative experience - A total of 4 years with Grade 12;
- Secretarial experience - A total of 2 years with a Diploma.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Diary management;
- Document Management;
- Knowledge of the Academic Information Service;
- Computer proficiency;
- Record Keeping Systems;
- Language and writing skills;
- Skills in the use of web based educational systems such as ClickUP/ People soft, web-page development;
- Strong language skill (writing and speaking) in language of service delivery
- Ability to multi task;
- Ability to liaise with a variety of people within and without UP both on national and international level;
- Ability to function under pressure;
- Ability to prioritize.

ADDED ADVANTAGES AND PREFERENCES:

- BA or equivalent degree;
- Experience within a tertiary or academic environment;
- Student Administration.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED medical aid scheme and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 9 June 2023
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._



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