Project Administrator

6 months ago

Century City, South Africa MWeb Full time

**Main Purpose of the Job**:
Support the Project Office with project management duties.

You will primarily be required to create, organize, maintain and update accurate project-related metrics, dashboards and reports. Other functions include scheduling and coordinating project meetings, workshops, and agendas, writing and distributing minutes for project meetings and workshops as well as maintaining issues / action point registries.

Compile and distribute detailed information radiators, on a weekly basis at a minimum. Own, maintain and communicate the PMO Atlassian shared project space daily. Compile a list of tasks to achieve a set project goal and communicate these to those resources required to achieve them. Communicate these on a daily basis. You will be required to produce frequent project status reports and other information radiators with various stakeholders within Mweb. These radiators must show project status, risks with mitigating actions as well as tracking against important delivery milestones. Independently co-ordinate selected key activities of large complex projects. In some instances, you will also be required to manage selected small projects on your own.

**Job Output**:

- Compile detailed project plans.
- Compile and distribute detailed information radiators, on a weekly basis at a minimum.
- Own, maintain and communicate the PMO Atlassian shared project space daily.
- Compile a list of tasks to achieve a set project goal and communicate these to those resources required to achieve them. Communicate these daily.
- Take ownership of impediments and initiate appropriate corrective actions where required.
- Coordinating meetings, minutes and workshop agendas.
- Present status updates to various stakeholders on the progress of project delivery.
- Manage scope changes, adjust delivery plans accordingly and communicate to relevant stakeholders.
- Manage technical relationships with external partners and (their) 3rd party deliverables.
- Propose new and improved processes when required.
- Set clear goals for the development team to achieve.
- Co-ordinate software development team members and assigns tasks and milestones to individuals and groups.
- Assist with project management for selected project activities.
- Facilitate project closure activities (such as post-mortems, retrospectives and lessons learnt) for continuous improvements for projects.

Skills and Competencies:

- Excellent verbal and written communication skills.
- Ease with performing administrative functions with high level complex IT projects.
- Ability to work in a hybrid software project management environment (structured waterfall for high-level governance with agile for implementation and delivery)
- High-energy demeanour
- Highly structured mindset
- Deadline driven
- Great facilitation skills.
- Excellent organisational, planning and presentation skills
- Ability to manage multiple teams (both virtual and dedicated resources)
- Proven leadership ability
- Decisive
- Self-motivated and capable of managing multiple priorities and tasks as delegated
- Team-player with the ability to work in a collaborative environment
- Excellent interpersonal skills and the ability to chase up on committed deliverables from various levels within the organisation.
- Comfortable and receptive with change.
- Enjoys working in a challenging and fast-paced environment.

**Qualifications**
- Tertiary education with a minimum of 5 years project administration or project management experience.
- Diploma in Project Management or similar qualification required.
- PMP, PRINCE2 or similar (Agile) accreditation highly advantageous

**Experience**:

- Minimum of 5 years project administration experience
- Experience in agile software development, especially in the Agile Scrum Master role.
- Experience in working with technology or software-based products.
- Experience in Atlassian products, such as Jira and Confluence is essential.
- Proven track record of being intimately involved in the management of successful software projects.

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