Human Resources Administrator
4 days ago
Ogilvy South Africa seeks a highly organised and detail-oriented HR Administrator to support our dynamic team. The ideal candidate thrives in a fast-paced environment, managing HR processes with precision and accuracy.
HR AdministratorThis role is responsible for managing a wide range of HR administrative tasks, including management of the freelancer process, onboarding and offboarding of employee leave administration, and general HR support. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong commitment to accuracy.
Responsibilities:Freelancer Management:- Manage the entire freelancer lifecycle, from onboarding to offboarding.
- Generate contracts, manage onboarding documentation, and share information with payroll.
- Engage Business Technology regarding systems access for freelancers.
- Follow up on freelancer invoices and timesheets.
- Ensure completion of mandatory WPP courses for long-term freelancers.
- Manage the offboarding process for permanent employees & freelancers.
- Initiate system terminations and access revocations.
- Manage the return of company assets.
- Prepare certificates of service.
- Conduct final leave approvals on the automated leave system (ESS).
- Assist employees with ad hoc leave queries.
- Assist with new hire orientation and first-day logistics.
- Ensure new joiners have the necessary equipment, access, and resources on their first day.
- Prepare long service anniversary and birthday/anniversary communications.
- Resolve technical issues for system users by engaging with Business Technology and WPP IT.
- Tertiary Qualification in Human Resources / Industrial Psychology
- 1-2 years proven experience as an HR Administrator
- Strong organisational and time-management skills.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Office Suite and HR systems.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
Ability to handle confidential information with discretion.
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