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Out of Home Installation Coordinator

2 months ago

Rosebank, South Africa Marvel Placement Consultants Full time
Minimum Requirements
  • Matric Certificate.
  • Bachelors degree in Marketing, Business Administration, Production Management, or a related field is advantageous.
  • Proficiency in Microsoft Office or Google Workspace is essential.
  • A minimum of 2 years of experience in a flighting or operations management role within the out-of-home advertising industry or a related field.
  • Proven expertise in project management, including coordinating large-scale installations and managing intricate schedules.
  • A solid understanding of both static and digital billboard installation processes, including technical specifications and industry best practices, is highly advantageous.
  • Exceptional communication skills, with the ability to effectively manage relationships with landlords, clients, suppliers, and internal teams.
Roles and Responsibilities
Flighting Coordination
  • Organise, plan, and oversee the installation (flighting) of all billboard campaigns, covering both rotational and non-rotational jobs.
  • Manage flighting orders and schedules, preparing comprehensive visual references for each installation.
  • Confirm the readiness and availability of internal teams, external partners, and clients to ensure smooth project execution.
  • Oversee the logistics of receiving, packing, and preparing printed materials for installation, including the creation of collection lists.
  • Monitor and address any issues or errors during the flighting process, ensuring prompt resolution to maintain campaign quality through collaboration with outsourced flighting teams.
  • Support the process of sending Proof of Flighting (POF) as needed, ensuring clients receive timely confirmation of installations.
  • Resolve any discrepancies or issues found in the POF with the outsourced flighting crew to ensure quick corrections and minimise campaign impact.
Landlord Liaison & Site Management
  • Coordinate access for flighting crews, working closely with landlords, site managers, and other relevant stakeholders.
  • Ensure all required permits and documentation are obtained and distributed to the crews before site visits.
  • Address on-site issues promptly by liaising with landlords, internal teams, and external partners to find quick solutions.
  • Occasionally assist with the production of landlord-specific campaigns or other site-related projects.
Maintenance & Operational Production
  • Conduct regular maintenance checks on sites based on received POF, ensuring compliance with POF and other established standards.
  • Manage the branding and site code requirements for each billboard, ensuring accurate and timely updates.
  • Organise and manage site-specific supplies, including j-bolts, branding materials, and other installation essentials.
  • Coordinate with suppliers for site maintenance, pricing, and payment requests to ensure all sites are properly maintained.
Banner & Asset Management
  • Ensure all banners are accurately tracked using supplier tracking sheets, and effectively manage inventory.
  • Update storage records after each campaign cycle, ensuring all banners in storage are accounted for.
  • Oversee the marking and disposition of banners, including their disposal or donation as necessary.
  • Coordinate special requests for banner retention, especially for strategic or NGO-related campaigns.
Digital Flighting & Content Management
  • Manage the flighting of digital content, including uploading, scheduling, and removing digital artwork as required.
  • Supervise the rotation of digital content, ensuring all campaigns are displayed according to the agreed-upon schedule.
  • Collaborate with digital billboard maintenance crews and media owners to coordinate campaign updates and address any issues.
  • Assist with performance reporting for digital campaigns, gathering and analysing data as needed.
Reporting & Administration
  • Maintain comprehensive records of all flighting activities, including schedules, proof of flighting, and any encountered issues.
  • Keep all project management tools and documentation current, ensuring that all tasks are tracked and reported accurately.
  • Provide regular updates to clients and internal teams on the status of installations, maintenance, and any unresolved issues.
  • Prepare and submit detailed reports on flighting activities, including metrics on timing, performance, and operational challenges.
Closing Date
Submissions for this vacancy will close on 11 September 2024, however, you will still have the opportunity to submit your CV for this position till 3 October 2024.

Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".