Production Coordinator

2 months ago

Rosebank, South Africa Marvel Placement Consultants Full time

**Production Coordinator**
Our client, a leading force in billboard advertising, is seeking a dynamic and detail-oriented Production Coordinator to join their team in Rosebank, Gauteng. With a proven track record of delivering impactful outdoor advertising solutions, our client offers an exciting opportunity for a motivated professional with at least two years of relevant experience to contribute significantly to their continued success.

**Minimum Requirements**
- Matric Certificate.
- Bachelor’s degree in Marketing, Business Administration, Production Management, or a related field is advantageous.
- Proficiency in Microsoft Office or Google Workspace is essential.
- Minimum of 2 years of experience in a Production Coordinator role within the out-of-home advertising industry or a similar field.
- Proven experience managing complex production schedules and coordinating with multiple stakeholders.
- Strong understanding of both digital and print production processes, including technical specifications and best practices is advantageous.
- Excellent communication skills, with the ability to manage client expectations and liaise effectively with suppliers and internal teams.

**Roles and Responsibilities**
**Client Liaison & Management**
- Serve as the primary point of contact for all production-related inquiries.
- Manage and communicate production schedules, ensuring clients are informed and that their expectations are consistently met.
- Coordinate with suppliers on behalf of clients to handle artwork submissions, approvals, and revisions.
- Quickly address and resolve any production-related challenges to ensure client satisfaction.

**Artwork & Printing Management**
- Evaluate client artwork submissions to ensure they meet the necessary printing specifications.
- Coordinate the creation and approval process for JPEGs, ensuring clients review and sign off on them.
- Supervise the distribution of artwork across various printing jobs, keeping detailed records in the Codesphere system.
- Handle all printing orders, including both rotational and non-rotational jobs.
- Ensure printed materials are delivered on time by coordinating with courier services and managing logistics.
- Work with outsourced printers to troubleshoot and resolve any issues that arise during printing and delivery.

**Production Planning & Development**
- Collaborate with creative agencies to develop and fine-tune campaign artwork requirements.
- Offer expert advice on production capabilities and constraints, ensuring alignment with supplier capabilities.
- Calculate costs and prepare comprehensive budgets for all production-related elements of a campaign, including any innovations.
- Work closely with the sales team to develop markups and quotations, finalizing proposals.
- Ensure that all production elements are executed within the agreed budget and timeline.

**Digital Production Management**
- Oversee the digital production process, including the receipt, testing, and uploading of digital artwork.
- Manage the scheduling and rotation of digital content using platforms like Vnnox and Broadsign, ensuring timely updates across all digital displays.
- Collaborate with media owners and digital billboard operators to ensure the successful execution of digital campaigns.
- Prepare and analyse reports on digital campaign performance as required.

**Production Administration & Reporting**
- Maintain precise and up-to-date records of all production activities, including artwork submissions, printing orders, and courier logistics.
- Regularly update project management tools (such as Asana, Google Sheets, and Codesphere) with the most current information on production tasks.
- Ensure all production-related documents, including specifications and client communications, are accurately documented and easily accessible.
- Provide consistent updates to internal teams and clients on the status of production tasks, including detailed reports and progress updates.

**Closing Date**
Submissions for this vacancy will close on 11 September 2024, however, you will still have the opportunity to submit your CV for this position till 3 October 2024.

**Please Note**

**PoPI Act**
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

For more information please contact:
**Consultant ZS

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