Team Administrator

4 weeks ago

Cape Town, South Africa Saota Pty Ltd Full time

Overview (Cape Town) We're seeking a Team Administrator to provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well‑managed calendars, accurate documentation, and reliable task follow‑through. This is a full‑time, Cape Town‑based administrative role ideal for someone who thrives in a structured, fast‑paced environment, values precision, and takes pride in supporting a team to operate at its best. Responsibilities Manage HR diaries and coordinate internal / external appointments and interviews. Prepare meeting packs, issue agendas, take minutes, and circulate follow‑ups within 24 hours. Maintain the team task tracker and run weekly programming meetings, escalating tasks at risk of delay. Collate inputs for HR Management Meeting updates. File and version HR documents in SharePoint / Teams; manage digital signatures and standard templates. Capture data and collate summaries for HR processes. Triage all HR queries from inbox, helpdesk, or Teams chats, directing them appropriately and producing monthly query metrics. Manage HR tracker updates and weekly reporting to the Financial Director. Track HR budget vs spend weekly, maintaining accurate expenditure records. Schedule induction and training sessions for new starters and presenters. Administer credit and criminal checks, liaising with candidates and filing results. Download and save training attendance reports. Collate candidate CVs, portfolios, and assessments for HR and interview panels. Support the Travel Guide process and coordinate submissions. Arrange internal venues and catering for HR‑related events. Support travel bookings for HR programs in line with company policy. Assist with recovery leave calculations and audits. Assist with employee and IR relationship admin support. Essential Skills & Criteria 1–2 years' experience in administrative, personal assistant, or team admin roles; excellent administration, organisation, and attention to detail skills; strong Microsoft Office (Outlook, Excel, Teams, PowerPoint) proficiency and digital literacy; clear and professional communication skills, both written and verbal; proactive, self‑aware, and able to plan, prioritise, and deliver on time; high ethical standards and confidentiality; a team player with a service‑oriented mindset and collaborative approach; adaptable and resilient under pressure; client‑focused, delivering responsive and professional support internally and externally. Behavioural Criteria Professional, fair, ethical, and responsible at all times; strong team orientation, taking initiative to resolve issues with minimal disruption; energetic, hands‑on, and able to multitask in a dynamic environment; natural relationship builder with exceptional communication and client service skills; sees the bigger picture while managing details with precision. How to Apply If you're a reliable, detail‑oriented professional who enjoys keeping operations organised and people supported, we'd love to hear from you. Apply today and become the backbone of a high‑performing HR team that values collaboration, integrity, and excellence. #J-18808-Ljbffr

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