Team Administrator

4 weeks ago

Cape Town, South Africa ARRCC Full time

Team Administrator (Cape Town) Are you a highly organised, detail-driven administrator who thrives in a fast-paced, dynamic environment? We are looking for a Team Administrator to provide high-level support to our Sub-Team Leaders and assist other support functions within the organisation when required. This is a Cape Town-based role that requires an in-studio presence to ensure smooth operations and exceptional administrative support across multiple areas. Key Responsibilities Diary & Meeting Management Manage and maintain Sub-Team Leaders’ appointment schedules, ensuring full awareness of meetings, conferences, and travel. Follow up with team members to gather required information prior to meetings. Ensure cyclical/recurring meetings are set up and take place as scheduled. Screen calls, type documents, and take meeting minutes. Administration & Support File and manage electronic mailboxes and set up/administer generic email responses. Create and maintain administrative databases & documentation (e.g. project Care & Maintenance Manuals, supplier library, supplier database). Manage Vantage system updates (vendors, contacts, opportunities, and projects). Support with timesheet follow-up, overtime monitoring, approvals, and weekly reports. Handle travel management, forex arrangements, and preparation of travel/installation/presentation packs. Arrange boardrooms for conference calls, client visits, itineraries, and hospitality. Ensure compliance with ARRCC procedures and support in maintaining corporate standards and image. Provide occasional support with personal matters when required. Information & Production Management Update templates and oversee adherence to office policies and procedures. Create and maintain deliverables, programs, and calendars. Manage SACAP/IID compliance: CPD points allocation, annual fee reminders, and action list follow-ups. Project Planning & Budgets Assist with RFPs (rates and overviews), fee proposals, project and resource planning. Liaise with Finance to coordinate annual forecasts. Essential Skills & Criteria We’re looking for someone who brings: Exceptional accuracy and attention to detail . Discretion and ability to handle confidential information . Strong written and spoken English communication skills , with excellent spelling, grammar, and proofreading. Proficiency in Microsoft Office Suite . Strong organisational skills, with the ability to prioritise under pressure. Good communication and relationship-building skills across all levels. Minute-taking and touch-typing skills. Ability to work independently, use initiative, and be proactive in a team environment. Calm, professional approach with the ability to multitask under deadlines. Willingness to occasionally work additional hours, including weekends. A high degree of professionalism at all times. This is a varied and rewarding role for someone who enjoys being at the center of operations, providing critical support to leadership, and ensuring projects run smoothly from start to finish. If you’re proactive, organised, and ready to take on a key role in a dynamic environment, we’d love to hear from you. #J-18808-Ljbffr

  • Team Administrator

    2 weeks ago

    Cape Town, South Africa ARRCC Full time

    ARRCC Cape Town, Western Cape, South Africa Team Administrator (Cape Town) Are you a highly organised, detail-driven administrator who thrives in a fast-paced, dynamic environment? We are looking for a Team Administrator to provide high-level support to our Sub-Team Leaders and assist other support functions within the organisation when required. This is a...

  • Office Administrative Assistant

    1 week ago

    Cape Town, South Africa Remote Insurance Team Full time

    We are seeking a detail-oriented and highly organized **Office Administrative Assistant** to support our growing team in managing commercial insurance policies. If you thrive on administrative tasks, are comfortable with detailed processes, and can manage multiple deadlines, this role is perfect for you! **Key Responsibilities**: - **Binding Requests**:...

  • Talent Support Contract

    7 hours ago

    Cape Town, South Africa The HR Administrator Full time

    Overview The HR Administrator is a vital member of the human resources team providing the backbone of support for HR operations. This role is ideal for individuals who are highly organised, possess strong interpersonal skills, and are passionate about contributing to a positive workplace culture. The HR Administrator ensures that HR processes run smoothly...

  • Team Administrator

    1 week ago

    Cape Town, South Africa Decision Full time

    **Job Type**:Full Time**Job Location**:Cape TownDecision Inc. is currently looking for a Team Administrator to join the Decision Inc. team. **Who Are We?** Decision Inc. is a leader in enabling its clients to make better decisions, faster. The Company’s foundation is built in technology; however, what makes us unique is our understanding of effective...

  • Team Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa SAOTA Full time R250 000 - R450 000 per year

    We're seeking aTeam Administratorto provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well-managed calendars, accurate documentation, and reliable task follow-through.This is afull-time, Cape Town-basedadministrative role ideal for someone who thrives in a structured, fast-paced environment, values...

  • Team Administrator

    4 weeks ago

    Cape Town, South Africa Saota Pty Ltd Full time

    Overview (Cape Town) We're seeking a Team Administrator to provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well‑managed calendars, accurate documentation, and reliable task follow‑through. This is a full‑time, Cape Town‑based administrative role ideal for someone who thrives in a structured,...

  • Team Administrator

    3 weeks ago

    Cape Town, South Africa Saota Full time

    (Cape Town) We’re seeking a Team Administrator to provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well-managed calendars, accurate documentation, and reliable task follow-through. This is a full-time, Cape Town-based administrative role ideal for someone who thrives in a structured, fast-paced...

  • Team Support Administrator

    3 days ago

    Cape Town, South Africa Gallagher Full time

    **About Gallagher** Our purpose at Gallagher is ‘Protect what matters most’ and we live it every day, whether that’s protecting the world’s highest security environments or agricultural businesses, we care deeply about our people, their families, and our wider communities. We’re painting the future of what’s possible. Come join us. **The...

  • Remote Administrative Assistant

    2 weeks ago

    Cape Town, South Africa Keel Team Real Estate Investments Full time

    About us Keel Team Real Estate Investments Work from home position for South African based administrative assistant working for US Real Estate Investment Company. Do you love to be super organized and handle details? Are you interested in working for a small, fast growing firm with opportunities to grow as we do? Can you handle a 'whirlwind of things'...

  • Senior Team Leader/Administrator

    3 weeks ago

    Cape Town, South Africa LMP RECRUIT Full time

    Senior Team LeadIndustry: Medical InsuranceCape Town | R35,000 CTC | Full-timeAre you currently a Team Leader or Supervisor working in a highly regulated environment such as Call Centre / BPO /Financial Services & Insurance/ Telecom/ or Energy & Utilities and are ready for your next step? Our client is looking for a people and process-driven professional who...