Team Administrator

2 weeks ago

Cape Town, Western Cape, South Africa SAOTA Full time R250 000 - R450 000 per year

We're seeking a
Team Administrator
to provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well-managed calendars, accurate documentation, and reliable task follow-through.

This is a
full-time, Cape Town-based
administrative role ideal for someone who thrives in a structured, fast-paced environment, values precision, and takes pride in supporting a team to operate at its best.

Responsibilities:

General HR Team Admin Support

  • Manage HR diaries and coordinate internal/external appointments and interviews.

  • Prepare meeting packs, issue agendas, take minutes, and circulate follow-ups within 24 hours.

  • Maintain the team task tracker and run weekly programming meetings, escalating tasks at risk of delay.

  • Collate inputs for HR Management Meeting updates.

  • File and version HR documents in SharePoint/Teams; manage digital signatures and standard templates.

  • Capture data and collate summaries for HR processes.

  • Triage all HR queries from inbox, helpdesk, or Teams chats, directing them appropriately and producing monthly query metrics.

  • Manage HR tracker updates and weekly reporting to the Financial Director.

  • Track HR budget vs spend weekly, maintaining accurate expenditure records.

Talent Acquisition & Development Admin Support

  • Schedule induction and training sessions for new starters and presenters.

  • Administer credit and criminal checks, liaising with candidates and filing results.

  • Download and save training attendance reports.

  • Collate candidate CVs, portfolios, and assessments for HR and interview panels.

  • Support the Travel Guide process and coordinate submissions.

Employee Wellbeing Admin Support

  • Arrange internal venues and catering for HR-related events.

  • Support travel bookings for HR programs in line with company policy.

IR & Employee Relationship Admin Support

  • Assist with recovery leave calculations and audits.

Essential Skills & Criteria

  • 1–2 years' experience in administrative, personal assistant, or team admin roles.

  • Excellent administration, organisation, and attention to detail skills.

  • Strong Microsoft Office (Outlook, Excel, Teams, PowerPoint) proficiency and digital literacy.

  • Clear and professional communication skills, both written and verbal.

  • Proactive, self-aware, and able to plan, prioritise, and deliver on time.

  • High ethical standards and confidentiality, particularly when handling sensitive information.

  • A team player with a service-oriented mindset and a collaborative approach.

  • Adaptable and resilient under pressure, able to respond constructively to change.

  • Client-focused, delivering responsive and professional support internally and externally.

Behavioural Criteria

  • Professional, fair, ethical, and responsible at all times.

  • Strong team orientation, taking initiative to resolve issues with minimal disruption.

  • Energetic, hands-on, and able to multitask in a dynamic environment.

  • A natural relationship builder with exceptional communication and client service skills.

  • Sees the bigger picture while managing details with precision.

If you're a reliable, detail-oriented professional who enjoys keeping operations organised and people supported, we'd love to hear from you.

Apply today
and become the backbone of a high-performing HR team that values collaboration, integrity, and excellence.

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