Human Resources Officer

5 days ago

Johannesburg, South Africa American International School of Johannesburg Full time
Job title : Human Resources Officer Job Location : Gauteng, Johannesburg Deadline : December 26, 2024 Quick Recommended Links
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Qualifications:

  • Grade 12 or Matric
  • National Diploma Human Resources Management or relevant qualification
  • Degree in Human Resources Management will be advantageous.
  • SAGE, VIP, SAP certificate
  • Driver’s license

Attributes

  • Attention to details, systems oriented, organized, analytical.
  • Excellent communication skills in English and sound ability to communicate effectively across all levels.
  • Self-motivated, honest, high integrity, courteous and helpful
  • The ability to function well under pressure, prioritize matters and act on them accordingly.
  • The ability to function both independently and in a team, take initiative, shows commitment, and is motivated to achieve tasks in the required time frame.
  • Coordinating time and resources well and demonstrates strong interpersonal and mediation skills with a positive attitude.
  • Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies.
  • Continuously pursues to improve skills through on the job or external training.
  • Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
  • Demonstrate aptitude or competence for assigned responsibilities.
  • Excellent written and verbal communication

Preferred skills and experience

  • A minimum of 3 years HR experience
  • Strong computer experience including knowledge on various HR systems
  • Previous experience working in the educational sector and within a multinational environment is advantageous. 
  • Understanding and experience in dealing with onboarding and exit documentation
  • Sound knowledge of the South African Labour Laws
  • Strong interpersonal skills and ability to work with the Unions
  • Excellent administrative skills and experience 
  • Multilingual and ability to engage with employees at a lower level in their own language
  • Strong mediation and negotiation skills
  • Excellent administrative skills and experience  
  • Experience in VIP or Sage Payroll

Performance responsibilities:

Recruitment and selection

  • Administratively support HR department, on the release of adverts, shortlisting, setting interviews
  • Support HR recruitment process by providing credential checks and ensure that records are kept safely
  • Collect all onboarding documents and ensure that employees are captured on the HR System and registered with Payroll 
  • Facilitate the application of employee benefits such as medical aid, pension, life and dread dieses cover
  • Ensure proper filing of completed interview guides are kept and made available upon requests.

Employee Relations

  • Receive and file all disciplinary warnings and ensure that records are kept safely
  • Assist in taking minutes during the disciplinary hearings
  • Receive and submit to payroll all the union application and cancellation forms
  • Provide monthly union membership lists and do conciliation with payroll
  • Retrieve documents and assist in the compilation of evidence in preparation for disciplinary process
  • Provide administrative support to Employment Equity Committee, including keeping attendance registers
  • Represent the company at CCMA in the conciliation processes and occasionally during Arbitration process

Training and Development

  • Assist with the collection of Individual Development Plan or forms part of the Team Development Plan
  • Assist with the collection of trainings details and ensure that they are recorded and reported accordingly
  • Receive and file all training attendance register and file certificates received
  • Facilitate performance management activities, including ensuring that annual performance scorecards are discussed and agreed upon at the beginning of the school year

HR Administration

  • Ensure proper record keeping including employee filing, training records, interview records etc
  • Ensure accurate payroll input and that it is submitted in time
  • Play an active role in the benefit application, such us medical aid, pension and other aspects
  • Ensure information is updated from time to time including the family information
  • Ensure that all employees complete the correct engagement documents
  • Facilitate the change of banking details, medical aid, marital status etc
  • Produce leave reports and advise line management on leave forfeiture and other leave related issues
  • Facilitate the exit documentation for exiting employees
  • Keep all probation and on boarding documents for newly appointed employees
  • Play an active role during the wellness days and wellness programs
  • Play a critical role in the collection and recording of performance scorecards

Policies and Procedures

  • Drive HR policies awareness and educate Ops staff on different HR policies and procedures.
  • Guide and assist line management to comply the HR processes
  • Assist with leave administration in the ESS system.

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