Human Resources Officer

1 month ago

Johannesburg, South Africa American International School of Johannesburg Full time

Campus: Johannesburg

Supervisor: Executive Head: Human Capital

Closing Date: 06 December 2024

**INTRODUCTION**

Inspire Learning & Build our better world. The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.

Community Principles

The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:

- _We are better when we act together._
- _Our differences make us stronger._
- _Every voice counts. Every voice matters._
- _Every team needs individuals. Every individual needs a team._

The American International School of Johannesburg is committed to fostering justice, equity, diversity, and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.

**Position Overview**

To provide effective and efficient HR business partnering support to Operation Department such that Managers and Operational staff are guided, sponsored, and supported through the human resources processes. Support Executive Head: Human Capital on HR initiatives that address the value of human performance in the context of school functions to harness optimal workforce potential. This can help to maximize positive experiences in the employment life cycle, which include but are not limited to recruitment, onboarding, employee engagement, retention and exit management.

**Qualifications**:

- Grade 12 or Matric
- National Diploma Human Resources Management or relevant qualification
- Degree in Human Resources Management will be advantageous.
- SAGE, VIP, SAP certificate
- Driver’s license

**Attributes**
- Attention to details, systems oriented, organized, analytical.
- Excellent communication skills in English and sound ability to communicate effectively across all levels.
- Self-motivated, honest, high integrity, courteous and helpful
- The ability to function well under pressure, prioritize matters and act on them accordingly.
- The ability to function both independently and in a team, take initiative, shows commitment, and is motivated to achieve tasks in the required time frame.
- Coordinating time and resources well and demonstrates strong interpersonal and mediation skills with a positive attitude.
- Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies.
- Continuously pursues to improve skills through on the job or external training.
- Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
- Demonstrate aptitude or competence for assigned responsibilities.
- Excellent written and verbal communication

**Preferred skills and experience**
- A minimum of 3 years HR experience
- Strong computer experience including knowledge on various HR systems
- Previous experience working in the educational sector and within a multinational environment is advantageous.
- Understanding and experience in dealing with onboarding and exit documentation
- Sound knowledge of the South African Labour Laws
- Strong interpersonal skills and ability to work with the Unions
- Excellent administrative skills and experience
- Multilingual and ability to engage with employees at a lower level in their own language
- Strong mediation and negotiation skills
- Excellent administrative skills and experience
- Experience in VIP or Sage Payroll

**Key Performance Indicators**
- Effective recruitment and selection process
- Smooth and efficient On-boarding process
- Effective staff engagement through HR Policies and Processes orientation through the HR Portal
- Smooth admin and payroll process
- Sound exits management process.

**Performance responsibilities**:
**Recruitment and selection**
- Administratively support HR department, on the release of adverts, shortlisting, setting interviews
- Support HR recruitment process by providing credential checks and ensure that records are kept safely
- Collect all onboarding documents and ensure that employees are captured on the HR System and registered with Payroll
- Ensure proper filing of completed interview guides are kept and made available upon requests.

**Employee Relations**
- Receive and file all disciplinary warnings and ensure that records are kept safely
- Assist in taking minutes during the disciplinary hearings
- Provide monthly union membership lists and do conciliation with payroll
- Retrieve documents and assist in the compilation of evidence in preparation for disciplinary process
- Provide administrative support to Employment Equity Committee, including keeping attendance registers
- Represent the company at CCMA in the concilia

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