Procurement Administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa Fouche & Co Recruitment Full time
As a Procurement Administrator, you will be a key player in ensuring that the organization consistently receives high-quality goods in the right quantities, meeting all expectations and standards.

Responsibilities:

Procurement & Supplier Management:
  • Purchase goods and services in line with the organizations quantity and quality expectations.
  • Evaluate and negotiate contracts with suppliers to secure competitive terms.
  • Maintain an effective order schedule and ensure timely delivery from suppliers.
  • Track inventory levels, ensuring consistent restocking of required goods.
  • Follow up on outstanding items or unquoted goods to ensure completeness of orders.
Shipping & Logistics Coordination:
  • Handle export and import shipments (FCL & LCL), including planning, checking, and booking space with carriers.
  • Liaise with suppliers, clearing agents, transporters, and overseas agents for smooth shipment coordination.
  • Track and update the status of incoming and outgoing shipments to ensure timely deliveries.
  • Prepare and manage import/export documentation, including packing lists, invoices, letters of credit, and insurance documents.
Inventory & Data Management:
  • Ensure accurate updates to the inventory system, including stock, pricing, and order records.
  • Maintain purchasing and shipping records, ensuring all transactions are documented properly.
  • Expedite orders and liaise with suppliers to resolve issues related to inventory, quality, or quantity discrepancies.
  • Perform GRN (Goods Received Note) and GRV (Goods Received Voucher) processes, ensuring all stock is correctly recorded.
Shipping & Freight Management:
  • Manage container bookings and coordinate with clearing and forwarding agents for timely deliveries.
  • Obtain freight quotations and make recommendations for competitive shipping rates.
  • Handle clearance, permits, and all related shipping duties, including STOP Containers and audit documentation.
  • Work closely with the warehouse team and transporters to ensure effective shipping and delivery schedules.
Financial Administration & Reporting:
  • Manage foreign outward payments, including currency exchange and bank documentation.
  • Assist with weekly cash flow reports for management and handle costing for both local and foreign shipments.
  • Support the preparation of reports for the Managing Director, including weekly updates and stock status.
General Support:
  • Provide relief for the cash office and switchboard operations when required.
  • Assist sales teams with stock inquiries and ensure accurate order processing.
  • Handle all supplier queries and maintain strong communication channels for efficient problem resolution.
Key Requirements:

Experience & Qualifications:
  • Matric (Non-negotiable)
  • Proven experience in procurement, shipping, and logistics coordination, ideally within a spares or similar industry.
  • Knowledge of international shipping, clearing agents, and import/export documentation.
  • Strong understanding of inventory management systems and data entry practices.
  • Experience with negotiating supplier contracts and managing relationships.
Skills & Competencies:
  • Excellent communication and interpersonal skills to liaise effectively with suppliers, forwarders, and internal teams.
  • Strong problem-solving abilities, particularly in resolving shipping and supply chain discrepancies.
  • Attention to detail and ability to maintain organized records.
  • Strong financial acumen, particularly in relation to costings, foreign payments, and budgeting.
Personal Attributes:
  • Highly organized with the ability to manage multiple tasks and deadlines.
  • Self-motivated with a proactive approach to problem-solving.
  • Ability to work under pressure in a fast-paced environment.

Remuneration: R20 000 - R25 000 monthly

**Please note that only shortlisted candidates will be contacted**

  • Procurement Administrator

    2 weeks ago

    Durban, KwaZulu-Natal, South Africa Staff Solutions Recruitment Full time

    Key Responsibilities: Maintain accurate records of raw material deliveries using the company's receiving register. Request and manage Certificates of Analysis (COA) from suppliers. Capture deliveries on Syspro, ensuring they match relevant invoices. Monitor email correspondence to stay updated on pricing changes during capturing. Understand sea freight...

  • IT Procurement Coordinator

    2 weeks ago

    Durban, KwaZulu-Natal, South Africa BET Software Full time

    We Want You: Are you ready to be part of a dynamic team that drives technology forward? BET Software is looking for an IT Procurement Coordinator to play a pivotal role in our fast-paced environment. Youll be at the heart of the procurement process for IT and cloud services, working closely with vendors, managing technical specifications, and ensuring...

  • Procurement Associate

    4 days ago

    Durban, KwaZulu-Natal, South Africa Talented Recruitment Full time

    Job SummaryThe Procurement Associate will play a key role in sourcing and procuring high-quality materials and supplies to support our business operations. The ideal candidate will have excellent negotiation skills, a strong understanding of supply chain principles, and the ability to work effectively in a team environment.ResponsibilitiesSourcing and...

  • Parts Procurement Coordinator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Ajtechnicaldr Full time

    We are Ajtechnicaldr, a rapidly growing company in the car rental industry. Our success is driven by our commitment to providing exceptional customer service and support while driving business results.We are currently seeking a Depot Operations Assistant to join our team. In this role, you will be responsible for assisting with the procurement of back-order...

  • Tender Administrator/Buyer

    2 weeks ago

    Durban, KwaZulu-Natal, South Africa Oxyon Human Capital Solutions Full time

    We are seeking an experienced Tender Administrator/Buyer to join our team in Durban. The successful candidate will have a strong background in tender administration and tender buying, with a focus on construction and infrastructure projects.Key ResponsibilitiesTender Administration: Administer the tender process, including preparing and issuing tender...

  • Tender Administrator/Buyer

    2 weeks ago

    Durban, KwaZulu-Natal, South Africa Oxyon Human Capital Solutions Full time

    We are seeking an experienced Tender Administrator/Buyer to join our team in Durban. The successful candidate will have a strong background in tender administration and tender buying, with a focus on construction and infrastructure projects.Key ResponsibilitiesTender Administration: Administer the tender process, including preparing and issuing tender...

  • Administrative Services Manager

    2 days ago

    Durban, KwaZulu-Natal, South Africa Standard Bank Group Full time

    **Job Description**We are seeking a highly skilled Executive Support Specialist to join our team. The successful candidate will provide business administrative support, secretarial functions, SharePoint permissions, procurement, travel management, resource schedule management, meeting and workshop coordination, compiling Exco reporting dashboards, and...

  • Logistics Administration Assistant

    4 days ago

    Durban, KwaZulu-Natal, South Africa Tower Group (Pty) Ltd Full time

    Role DescriptionThe Logistics Administration Assistant will provide administrative support to our logistics operations team. The role involves coordinating administrative tasks, communicating with stakeholders, and maintaining accurate records.Key ResponsibilitiesProvide administrative support for logistics operationsCommunicate with Solutions and client...

  • Administrative Services Coordinator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Tower Group (Pty) Ltd Full time

    Job DetailsThe Administrative Services Coordinator will be responsible for providing administrative support to our operations team. The role involves coordinating administrative tasks, communicating with stakeholders, and maintaining accurate records.Key ResponsibilitiesProvide administrative support for operationsCommunicate with Solutions and client...

  • Senior Administrator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Small Enterprise Development Agency_gov Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Branch Administrator to provide administrative support to our team.The ideal candidate will have 2-3 years of experience in a similar environment and possess comprehensive knowledge of secretarial and administrative duties and responsibilities.Provide secretarial services to the branch...

  • Procurement/Sourcing Analyst

    2 days ago

    Durban, KwaZulu-Natal, South Africa RCL FOODS Full time

    Procurement/Sourcing Analyst (Packaging)DetailsClosing Date: 2025/02/09Reference Number: RCL Company: RCL FoodsJob Title: Procurement/Sourcing Analyst (Packaging)Functions: Supply ChainJob Type Classification: PermanentLocation: Westville, KwaZulu-Natal, South AfricaJob Description:At RCL FOODS, we are driven by a purpose that goes beyond business. Our...

  • Administrative Coordinator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Stratogo Full time

    About the RoleWe are looking for an experienced Administrative Coordinator - Operations to join our team at Stratogo. The successful candidate will provide administrative support to the operations department, ensuring efficient and accurate record-keeping.Key Responsibilities:Communicate with clients and management to coordinate overtime schedules.Process...

  • Administrative Operations Coordinator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Tower Group (Pty) Ltd Full time

    About the RoleWe are seeking an experienced Administrative Operations Coordinator to support our logistics operations. The successful candidate will be responsible for coordinating administrative tasks, communicating with stakeholders, and maintaining accurate records.Key ResponsibilitiesAdminister and coordinate operational tasksCommunicate with Solutions...

  • Procurement and Financial Assistant

    7 days ago

    Durban, KwaZulu-Natal, South Africa Tsebo Solutions Group Full time

    Job OverviewWe are looking for a detail-oriented Financial Administrator to support our team at Tsebo Solutions Group.Main ResponsibilitiesProcess Purchase Orders for procurement of goods and services.Accurately capture Purchase Orders for delivery and invoice tracking.Financial TasksReview supplier invoices for legislative compliance, including quantity and...

  • Procurement Manager

    4 days ago

    Durban, KwaZulu-Natal, South Africa Saflin Consulting (Pty) ltd Full time

    Job SummaryWe are seeking a seasoned procurement manager to join our team at Saflin Consulting (Pty) Ltd. As the Head of Buying, you will play a pivotal role in shaping our product offerings and driving business success.Duties & ResponsibilitiesDevelop and implement strategic buying plans aligned with company objectives and market trends.Lead a team of...

  • Administrative Support Role

    4 days ago

    Durban, KwaZulu-Natal, South Africa Ajtechnicaldr Full time

    About AjtechnicaldrAjtechnicaldr is a leading provider of innovative solutions in the car rental industry. Our mission is to provide exceptional customer service and support while driving business results.We are currently seeking a skilled Parts Procurement Coordinator to join our team. In this role, you will be responsible for sourcing back-order parts from...

  • Car Rental Administrator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Ajtechnicaldr Full time

    Motus Car Rental, a dynamic and rapidly growing company in the car rental industry, is seeking an experienced Administrator to join its team. This permanent opportunity is ideal for individuals who are passionate about administration and have a keen eye for detail.The successful candidate will be responsible for effectively managing the admin duties within...

  • Senior Administrator

    1 week ago

    Durban, KwaZulu-Natal, South Africa Meondoholdings Full time

    Introduction In search of a Strong Procurement and Shipping Administrator.Must have experience in procurement, costings, and shipping knowledge. ONLY APPLY IF YOU HAVE RELEVANT EXPERIENCE. PLEASE READ THE RESPONSIBILITIES AND DUTIES CAREFULLY BEFORE APPLYING Duties & ResponsibilitiesLoad accepted orders onto the system and complete outstanding order...

  • Business Operations Administrator

    4 days ago

    Durban, KwaZulu-Natal, South Africa Stratogo Full time

    Job SummaryWe are seeking a skilled and detail-oriented Business Operations Administrator to join our team at Stratogo. The successful candidate will provide administrative support to the operations department, ensuring efficient and accurate record-keeping.Main Responsibilities:Provide administrative support to the operations department.Coordinate with...

  • Logistics Administration Assistant

    4 days ago

    Durban, KwaZulu-Natal, South Africa Stratogo Full time

    Job DescriptionStratogo seeks a highly organized and detail-focused Logistics Administration Assistant to provide administrative support to the operations department. The ideal candidate will ensure accurate and timely record-keeping, data entry, and reporting.Main Responsibilities:Coordinate with clients and management to plan and execute daily...