Property Operations Administrator

3 weeks ago

Pretoria, Gauteng, South Africa Nambiti Technologies Full time
Qualifications Required:
 
Degree in Property Management or any relevant Degree.

Work Experience:
  • Manage available property adverts.
  • Manage the new tenants process – vetting
  • Do all administration of the lease agreements.
  • Keep all signed lease documents electronically filed.
  • Manage the monthly rental spreadsheet – keep it current and advise finance to raise the rental invoices
  • Check rental invoices or any deposits against the spreadsheet.
  • Manage the exit process of tenants leaving
  • Manage and coordinate and get approval for all maintenance.
  • Keep record of maintenance.
  • Emergency maintenance is 24 hours a day 365 days a year. (Burst geysers, gate motor, no electricity and no water.)
  • Negotiate and manage the insurance renewal and amendments
  • Handle all insurance related claims and the repair/replacement work for Private insurance
  • Handle all communication and paperwork with the claims department.
  • Manage and arrange for the annual pest control for different properties
  • Send notices to all tenants via WhatsApp and pamphlets placed under doors.
  • Manage and arrange for the fire equipment service once a year to ensure fire insurance is in place.
  • Ensure that all occupied units purchase electricity monthly.
  • This must be managed with the monthly collection sheet sent by CitiQ.
  • Manage recoveries of electricity and ensure there are no losses.
  • Manage accounts receivable twice a month.
  • Send letters and WhatsApp notices to defaulting tenants giving them 20 days to pay.
  • If payment not received, start eviction process.
  • Monthly site visits with written feedback reports.
  • Manage lease agreement escalations and update the spreadsheet and send it to Brighton to raise invoices.
  • Check that the invoices are raised correctly.
  • Manage the lease agreements renewal and expiry for all tenants 6 months before they become due.
  • Send new proposed rates and terms and negotiate the process.
  • Complete and send all documentation for new leases and lease renewals.
  • Manage accounts receivable according to the lease agreement.
  • Manage the consumables.
  • Create spreadsheets to make it easier and to manage the cost per item and the use per item.
  • Manage recoveries of electricity and ensure there are no losses.
  • Liaise with Finance Department to update the spreadsheet and check recoveries
  • Monthly site visits with written feedback reports
  • Knowledgeable in all key legislation as it applies to the property environment e.g. SAPOA
  • Knowledge and understanding of SARS compliancy requirements (Tax Clearance Certificates, VAT etc.)
  • Own reliable vehicle will be an added advantage
  • Valid driver's license
  • Ability to work over weekends as and when required

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