Assistant to the Property Executive

2 weeks ago

Pretoria, Gauteng, South Africa Orion Group Full time

We are seeking a highly organized and proactive individual to join our team as an Assistant to the Property Executive. The ideal candidate will provide support to the Property Executive in managing and overseeing the administration related to various properties and projects. This role offers the opportunity to gain valuable experience in the real estate industry and contribute to the success of our organization. Key Responsibilities: Assist the Property Executive in coordinating and overseeing property management tasks Prepare and maintain property management reports, documents, and correspondence, as required Assist in overseeing property maintenance and repairs, as required Assist in managing tenant relations and resolving any issues that may arise Managing the Property Executive's calendar, scheduling meetings, and prioritizing appointments Handling emails, calls, and correspondence on behalf of the CEO Preparing reports, presentations, and documents, as necessary Organizing and maintaining files and records Booking flights, accommodations, and transport for trips Coordinating conferences, board and other meetings as well as arranging company events, as scheduled Ensuring itineraries and agendas are well-planned Acting as a point of contact between the Property Executive and stakeholders (both internal and external) Relaying messages, instructions, and updates across teams Handling confidential and sensitive information with discretion Assisting with research, reports, and project coordination Tracking deadlines and following up on action items Supporting strategic initiatives as needed Managing some personal tasks for the Property Executive (e.g., personal appointments, household management) Running errands when necessary Provide general administrative support to the Property Executive, as needed Qualifications: Grade 12 or equivalent qualification A tertiary qualification in a related field will be an added advantage Valid driver's license and own reliable motor vehicle is essential At least 3 to 5 years of experience, preferably in a property management or a related environment Strong organizational and time management skills Excellent communication and interpersonal skills Proficient in Microsoft Office Suite and property management software Ability to work effectively both independently and as part of a team Strong attention to detail essential Ability to work under pressure and meet deadlines If you are a motivated and detail-oriented individual with a passion for real estate, we encourage you to apply for the Assistant to the Property Executive position. Join our team and help us drive the success of our properties and projects. Apply now

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