Service Administrator
7 days ago
- Grade 12.
- Office Administration certificate.
- Computer Literate, good Excel
- Minimum of three years experience in a technical administration field.
- Acumatica experience preferable or worked on an ERP system in a service related industry.
- Experience with Health & Safety files.
- Experience in internal sales, quoting and invoicing.
Responsibilities:
Administration Functions
- Create templates to improve reporting and share them with other Service Administrators.
- Prepare quotes for repairs, callouts, and product sales, and forward sales leads when needed.
- Link Quotes, Purchase Orders, Invoices, and Delivery Notes in the system.
- Use installation/service reports to write client reports, including cost estimates for spare parts.
- Maintain a product database detailing customer purchases.
- Maintain an updated customer contact database.
- Coordinate job planning with regional coordinators and team leaders.
- Invoice customers.
- General administrative and filing duties.
- Ensure signed acceptance of Terms and Conditions for all accepted quotes.
- Compile safety files and project contractual documents.
- Prepare monthly safety reports.
- Arrange and coordinate training as recommended by the Safety Officer and OHSA.
- Ensure customer satisfaction in all interactions.
- Represent The Company professionally.
- Exceed customer expectations by under-promising and over-delivering.
- Maintain a professional appearance during client interactions.
- Provide clients with brochures and product updates.
- Identify additional sales opportunities while visiting client sites.
- Maintain customer complaint and compliment registers.
- Implement and maintain correct stock levels and pricing in the accounting system.
- Maintain minimum stock levels to account for lead times.
- Conduct quarterly stock counts, investigate discrepancies, and report on stock values.
- Ensure a stock variance of no more than 5%.
- Prioritize installation, service, maintenance, and breakdown jobs with the Regional Coordinator.
- Prepare necessary paperwork and documentation for each job.
- Ensure correct client contact information is recorded.
- Communicate daily job requirements with service teams.
- Ensure proper documentation is submitted after job completion.
- Maintain updated customer files with invoices and proof of delivery.
- Follow up with clients as needed.
- Capture, monitor, and report on biometric timekeeping.
- Address timekeeping discrepancies with team members.
- Update or remove employee information in the biometric system as necessary.
- Provide weekly and monthly reports for payroll.
- Ensure adherence to payroll procedures and track overtime vs. budget.
- Maintain a clean and organized work environment
- Ensure confidentiality of client information.
- Prioritize personal and team safety.
- Support national branches with administrative queries when necessary.
- Assist team members outside the usual scope when needed.
- Maintain professionalism, respect, and cooperation within the team.
- Lead by example and be open to feedback.
- Contribute positively to the company culture and values.
-
Administrative Services Coordinator
20 hours ago
Port Elizabeth, Eastern Cape, South Africa Ampath Laboratories Full timeCompany Overview:Ampath Laboratories is a leading pathology laboratory services provider in South Africa, dedicated to delivering accurate and timely diagnostic results. Our team of professionals works together to ensure that patients receive the best possible care.Job Description:We are seeking an experienced Administrative Services Coordinator to join our...
-
Administrative Services Coordinator
6 days ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeJob OverviewIn this exciting role, you will be responsible for providing administrative support to our team. As a Reception and Support Specialist, you will be the first point of contact for visitors and clients, making a lasting impression with your professionalism and welcoming demeanor.Main ResponsibilitiesProvide switchboard services by screening...
-
Financial Services Administrator
7 days ago
Port Elizabeth, Eastern Cape, South Africa HR Genie Full timeJob Description:Your role at HR Genie will involve servicing clients by assimilating investment values, compiling retirement planning proposals, and tracking payments into corporate saver accounts.Main Responsibilities:Servicing of ClientsAssimilate investment/fund values and statistics;Compile and prepare retirement planning and client review...
-
Administrative Coordinator
2 days ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeCompany OverviewThe Small Enterprise Development Agency (SEDA) is a key government agency that drives the growth of small enterprises in South Africa. As part of our team, you will contribute to the development of entrepreneurship and enterprise skills among small businesses.Job SummaryWe are seeking a highly organized and detail-oriented Operations...
-
Administrative Coordinator
5 days ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeJob DescriptionThis role is responsible for providing secretarial and administrative support to the Branch, ensuring effective day-to-day operations coordination.Main ResponsibilitiesProvide secretarial services to the Branch Office.Offer administrative support to the Branch Office.Source goods and services as required.Maintain an efficient filing system in...
-
Technical Administrator
1 day ago
Port Elizabeth, Eastern Cape, South Africa Tracker South Africa Full timeTRACKER requires the services of the Technical Support Administrator for the Eastern Cape region. The successful candidate will be responsible for all related technical administration duties at the Port Elizabeth office.Responsibilities:Effective and proficient scheduling and processing of all Service Requests and all other technical and operations related...
-
Financial and Administrative Manager
2 days ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeAbout this RoleThe Small Enterprise Development Agency (SEDA) is seeking an experienced Operations Administrator to join our team at Alfred Nzo. The successful candidate will be responsible for coordinating administrative activities, providing data capturing services, and managing assets.Responsibilities and ExpectationsCoordinate financial administration...
-
Branch Administrator Assistant
2 days ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeOur MissionThe Small Enterprise Development Agency (SEDA) aims to promote entrepreneurship and enterprise skills among small businesses in South Africa. We are committed to creating an enabling environment for entrepreneurs to succeed.Job RequirementsWe are seeking an experienced Operations Administrator to join our team at Alfred Nzo. The successful...
-
Support Services Coordinator
4 days ago
Port Elizabeth, Eastern Cape, South Africa Health New Zealand | Te Whatu Ora Full timeAbout UsAt Health New Zealand | Te Whatu Ora, we are dedicated to delivering excellent healthcare services to the people of New Zealand. With a strong commitment to quality and patient care, we are proud to be a leader in the healthcare sector.We have a diverse workforce of nearly 3,000 employees across Nelson and Marlborough, working together to deliver...
-
Operations Administrator
5 hours ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeJOB TITLE: Operations AdministratorDURATION: Twelve(12) Months ContractREPORTING TO: Branch ManagerJOB GRADE: B4 Minimum Midpoint (R 191 352 - R 225 120)NO. OF INCUMBENTS: 1MAIN PURPOSE OF THE JOB: To coordinate the administrative activities at Branch level in consultation with the provincial office in terms of financial function as well as management of...
-
Administrative Relief Professional
4 days ago
Port Elizabeth, Eastern Cape, South Africa Health New Zealand | Te Whatu Ora Full timeAbout the Team/Service/LocationWe are a major healthcare provider in Nelson and Marlborough, serving a diverse population with a wide range of needs. Our team is dedicated to delivering high-quality services to our community, and we are always looking for talented individuals to join us.The RoleThis Support Services Coordinator position will provide...
-
Administrative Specialist
20 hours ago
Port Elizabeth, Eastern Cape, South Africa Top Talent Professional Services Full timeJob DescriptionCollaborate with financial advisors to provide administrative support and ensure the efficient delivery of client services.Manage client portfolios, including data capture, client relationship management, and data integration between systems.Liaise with product providers and facilitate communication with clients as needed.
-
Operations Administrator
1 day ago
Port Elizabeth, Eastern Cape, South Africa Tracker South Africa Full timeRequired Skills and QualificationsDegree or equivalent qualification in Customer Service or Technical Administration, with a minimum of 3 years' experience in a similar role.Strong analytical and problem-solving skills, with the ability to implement strategies and drive change.Excellent communication and interpersonal skills, with the ability to build strong...
-
Administrative Support Specialist
20 hours ago
Port Elizabeth, Eastern Cape, South Africa Complement Recruitment Full timeJob Description:We are seeking an experienced Administrative Support Specialist to join our team at Complement Recruitment. As a key member of our administrative staff, you will provide high-level support to the administration and finance departments.Responsibilities:* Assist with day-to-day administrative tasks* Maintain spreadsheets and update reports in a...
-
Senior Property Administrator
20 hours ago
Port Elizabeth, Eastern Cape, South Africa Afrizan Personnel Full timeAfrizan Personnel seeks a highly organized and detail-oriented individual to fill the role of Senior Property Administrator.The ideal candidate will have extensive experience in property administration, with a strong understanding of regulatory requirements and industry best practices.Main Responsibilities:Provide administrative support to the Property Team,...
-
Customer Service Representative
6 days ago
Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full timeRole SummaryThis exciting opportunity exists for a Customer Service Representative to join our team. As a key member of our front desk, you will provide exceptional customer service, handle face-to-face inquiries, and offer administrative support to ensure seamless day-to-day operations. Main ResponsibilitiesScreen incoming calls and transfer them to...
-
Trust Administration Specialist
10 hours ago
Port Elizabeth, Eastern Cape, South Africa Yellosa Full timeAbout the CompanyYellosa is a leading provider of estate administration services.We are seeking an experienced Estate Administrator to join our team.Key ResponsibilitiesLiquidation and distribution of deceased estatesDrafting of WillsAdministration of Will TrustsThe successful candidate will be responsible for:Tasks and ActivitiesOpening new estate...
-
Insurance Claims Administrator
20 hours ago
Port Elizabeth, Eastern Cape, South Africa CompSol Full timeAbout YouWe're looking for a talented and experienced professional to join our team as a Customer Service Representative - Medical Accounts. If you possess excellent communication skills, a passion for delivering exceptional customer service, and a keen eye for detail, we'd love to hear from you.This role offers the perfect blend of administrative and...
-
Administrative Coordinator Role
10 hours ago
Port Elizabeth, Eastern Cape, South Africa Measured Ability Full timeOur OrganizationMeasured Ability is dedicated to delivering exceptional service while upholding high standards of integrity and professionalism. Our ideal candidate for the Administrative Coordinator position should possess excellent organizational skills, attention to detail, and strong communication abilities.Key ResponsibilitiesThe successful candidate...
-
IT Operations Administrator
15 hours ago
Port Elizabeth, Eastern Cape, South Africa On Line Personnel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Technical Admin Assistant IT Support to join our team at On Line Personnel. As a key member of our team, you will provide excellent administrative support, including creating presentations, managing Excel spreadsheets, and offering IT assistance.Key Responsibilities- Assist in the creation and...
