Customer Service Manager
1 month ago
Purpose of the Position:The Customer Service Manager is responsible for customer service in the region, including daily delivery route planning and monitoring.
Key Functional Responsibilities:
The key functional responsibilities of the Customer Service Manager include but is not limited to:
Customer service levels
- Achieve customer contractual service levels.
- No restaurant below the minimum service level over 12 months
Order fulfillment:
- Prepares plans to service the market for out-of-stock or low-stock items.
- Co-ordinates and ensures execution of plans to service the market for out-of-stock or low-stock items.
- Ensures order-related queries are resolved.
Promotional and test product
- Ensures new, promotional, and test product launch plans are monitored and communicates plan deviations to the Distribution Center and Supply Chain Management.
Customer complaints and problem resolution
- Ensures customer complaints are resolved and communicated timeously to the customer.
- Monitors trends in complaints and implements plans to address and suggest improvements to reduce complaints.
Raw product complaints (RPC)
- Ensures strict compliance with the RPC process.
Recalls
- Coordinates recall communication to restaurants
- Monitors timing of recall communication to the market
Customer relationships
Meets with customers to better understand their issues.
- Documents and communicates restaurant issues to relevant personnel.
- Provide feedback to customers on new initiatives and developments Builds and maintains sound relationships with the market.
Customer contact information
- Ensures market contact information is always up to date.
New stores
- Keeps all departments up to date on pending new store openings
- Trains new store personnel on Company processes
Daily route planning
- Ensures the daily delivery plan is optimally prepared for each DC and that revisions to the master schedule are communicated to the customer at least 12 hours before delivery.
- Ensures non-scheduled deliveries are properly planned and communicated to the customer.
Daily vehicle monitoring
- Ensures deliveries are monitored and that deviations from the plan or incidents that will impact the customer are timeously communicated to the customer.
People management.
- All staff have scorecards Staff are held to account Compliant with all HR procedures.
- Resolve staff issues and queries promptly.
- Ensure continuous training and development of staff.
- Prepare, sign off, and submit the Customer Support Department payroll in line with the companys payroll procedure.
- To lead the food safety Team and update them on all relevant changes and or improvements.
- To be conscious about food safety and quality protocols in the distribution center.
- To be part of the Food Safety Team and custodian of improvements.
- To be accountable for all internal and external audits and ensure smooth running of the audit procedure.
- To be knowledgeable on the FSSC 22000.
- To be conscious about food safety and quality protocols in the distribution center.
- To be part of the Food Safety Team and custodian of improvements.
- To be accountable for all internal and external audits and ensure smooth running of the audit procedure.
Master Delivery Schedule
- Expected to assist in the preparation of this.
Work Experience Required:
- 2 Years proven Supply Chain experience within FMCG or QRS environment
- 1 Years minimum proven International Supply Chain experience
- 1 Year SADC export and general export experience
Qualification Required:
- Grade 12
- Tertiary qualification in business and or supply chain management, marketing, or another related field.
Computer Literacy Required:
- MS Office (Excel, Word, Outlook)
- MS Great Plains
A strong sales background will be advantageous.
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