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Engineering Administrator

4 months ago

Cape Town, South Africa Adzuna ZA B C2 Full time

ENGINEERING ADMINISTRATOR (Supply Chain)

A leading research and product development pharmaceutical company seeks an Engineering Administrator (Supply Chain) at their premises in Cape Town.

For the position you would be required to have:

  • Education Qualifications – Minimum Matric
  • Preferred Industries – FMCG, Manufacturing, Fabrication, Engineering Works.
  • Experience- Up to 5 years in Supply chain co-ordination preferably someone who has basic engineering drawing understanding with basic financial acumen.
  • Needs to communicate effectively with Internal Customer service team, Supply Chain Management team and
  • external stakeholders – Customers, Warehouse and Transporters.

Main Responsibilities (but not limited to these only)

  • Supplier communication that includes quote requests, drawing supply and part shipment.
  • Obtaining feedback from team members and providing feedback to the team on the progress of projects.
  • Plan and manage the process from quoting through to receiving finished product from suppliers.
  • Send out drawings to various suppliers for quotes.
  • Raise purchase orders and send them to suppliers.
  • Work closely with the head of engineering and accounts on the budget of each project to control spend and ensure we stay on target.
  • Supply accounts with a list of expected purchases for the upcoming month for the Engineering department to plan cash flow.
  • Arrange regular visits with suppliers to discuss each project and ensure they are on track for delivery.
  • Source new suppliers and keep track of OTIF.
  • Ensure that the supplier has the correct drawing revisions where applicable.
  • Ensure that project information is saved in accordance with the electronic capture of projects procedure.
  • Communicate all scope-, drawing- and procedure changes to all relevant members.
  • Ensure that all information is stored in the relevant project folders.
  • Collect and receive finished machined/bought out parts from suppliers if necessary.
  • Organize shipment of any machines going to the USA and get quotes from shipping companies for this. Co ordinating the entire shipping process from crating to shipping to delivery at the plant in the USA.
  • Assist with the relevant documentation required for machine installation in the USA site, in conjunction with the Engineers and US site Operations Manager.
  • Organize shipments and documentation for any shipments being sent to the USA e.g. Machine parts/capsules/membranes/samples. (Weights & sizes)
  • Place orders for raw materials for testing. (capsules, membranes, oils, powders)
  • Keep the local raw material stock control sheet updated, including the materials shipped.
  • Stock take and maintenance of T&E asset lists – Asset modifications and write-off.