Receptionist/administrator
2 months ago
South African citizen with Matric / Grade 12 qualification
- Be fully English literate (read, write and speak) as this is our official company language.
- Be able to speak & understand Afrikaans (to accommodate and serve our clients)
- Proficient with MS Word, Excel and Outlook
- Well organized and admin orientated
- Professional presentation and neat image
- A welcoming & clear, professional voice and manner of speech
- Able to work under pressure while remaining calm
- Must have a valid drivers license with reliable transport
- Answer, screen & forward incoming phone calls.
- Maintain a calm, friendly welcoming tone with each & every call
- **Organization of frontline desk and reception area**
- Keep a safe and clean reception area by complying with procedures, rules and regulations
- Ensure reception area is always tidy and presentable with all necessary materials (pens, forms, brochures, tags etc.)
- **Administration and management of incoming & outgoing mail**
- Courier arrangements local and international
- Administration of orders, delivery notes and invoices
- Capturing invoices in the accounting system
- Assisting store department with data capturing
- **Any ad hoc tasks as instructed and required by the management**
- Maintain security by following procedures, monitoring logbook / screening and issuing visitors badges
- Notify company personnel of visitor arrival
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