Document Controller

2 weeks ago

Cape Town, Western Cape, South Africa Scatec Full time

Overview:


Want to join an innovative player in renewable energy that is rapidly growing in Africa? Since it was established in 2019 as part of renewable energy frontrunner Scatec, Release has been developing and deploying a unique, flexible leasing solution of pre-assembled and modular solar and battery equipment for the mining and utilities market.

Recently announced funding by Climate Fund Managers will enable our dynamic, young team in its ambition to power and electrify Africa.

We are present in several countries in Africa and in the Americas, and are headquartered in Oslo, Norway.

Main purpose of position
Currently we are looking for a

Document Controller to be based in Cape Town, South Africa and be part of our global team. The primary responsibility of the Document Controller is to establish and maintain an effective document control system within the Release organisation. This involves managing all project
- and fleet-related documentation, including the creation, revision, distribution, sorting, storage and retrieval of documents.

Main responsibilities

  • Document Tracking and

Version Control:
Responsible for tracking the progress of project documents, ensuring that they are properly reviewed, approved and updated.

  • Managing document version control, ensuring that the latest versions of documents are available to the relevant stakeholders while maintaining a clear audit trail.
  • Document Review and

Approval Process:
Facilitates the review and approval process for project documents.

  • Ensuring that documents are routed to the appropriate individuals or teams for review, gather their feedback, address any required revisions, and obtain final approvals before the documents are considered official and implemented.
  • Documentation Standards and Compliance: Ensures that all project documents adhere to established documentation standards, guidelines, and templates.
  • Ensuring compliance with industry regulations, contractual requirements, and quality management systems of the company.
  • Document Distribution and

Access Control:

Manages the distribution of documents to the relevant internal and external stakeholders, ensuring that the right parties, individuals or teams have access to the required documents at the appropriate stages of the project.


  • Implement access and permissions controls to maintain document security and confidentiality and shall manage external document sharing/receival via a formal transmittal system.
  • Document Archiving/Handover: Maintains an organized and efficient system for project document handover, closeout or archiving.
  • Establishing a logical folder structure or implementing metadata or indexing systems and ensuring that all project's documents are easily retrievable for future reference or audit purposes.
  • Communication and Collaboration: Serves as a point of contact for project team members regarding documentrelated inquiries, updates and requests.
  • Collaborates closely with project managers, engineers, supply chain, clients, and other stakeholders to ensure effective document management and information flow.
  • Training and Support: Provide training and support to project team members on document control procedures, tools and systems.
  • Assist in developing documentation guidelines and conduct periodic reviews to identify opportunities for improvement in document control processes.
  • Management of SharePoint sites: Working together with the companies' Information Technology (IT) department to create and maintain project SharePoint sites, where project documentation is stored.
Qualifications and competencies

  • University Degree: Project Management advantageous
  • 5+ years Document Control experience, preferably on EPC/Construction projects
  • Fluent both written and spoken in English
  • Good understanding of Engineering / Procurement / Construction process
  • Excellent MS Office Suite software knowledge
  • Good working Knowledge of Microsoft SharePoint and Adobe Acrobat
  • Experience with eDocument management systems (EDMS)
  • Knowledge of ISO9001 requirements

Additional information

  • Strong organizational skills
  • Clear thinker and detail oriented
  • Highly structured, systematic and analytical
  • Independent and proactive
  • Ability to communicate clearly in a professional manner to various internal and external parties
  • Ability to compile reports and submit to management in a structured and professional manner
  • Sound understanding of multicultural environments
  • Able to work in a fastpaced and deadline driven project environment
  • Ability to prioritize effectively

Personal characteristics
It is part of every Release employee's terms of reference to contribute to Scatec group's vision: Improving our Future and adhere to our company values which are:


  • Predictable: demonstrate clear communication and listening skills, shares information in an open and honest way
-
Driving results:demonstrate determination, pro-activeness, can pri

  • Document Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Siyavuya Power Projects Full time

    The job role of a document controller involves the following duties:Controlling company and project documentation Following and improving document control procedures Ensuring all documentation meets formal requirements and required standards. Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals....

  • Document Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Lycopodium Full time

    With offices in various countries around the world, Lycopodium is dedicated to providing top-notch professional engineering and project delivery services globally, particularly in the resources, infrastructure, and industrial processes sectors. By becoming part of our international team and learning from experienced professionals, you open up a world of...

  • Document Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Veritas Engineering and Project Management Full time

    Document Controller - PreparationThere is an immediate vacancy in Cape Town, Western Cape for a Document Controller - Preparation reporting to a Team Leader / Supervisor.Closing Date: 01 July 2023Principal Accountabilities:Prepare files and documents for scanning | Removing staples and collating of pages in files |Making copies of different document sizes as...

  • Project Document Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Talent Acquisition Consulting (Pty) Ltd Full time

    A leading player in the renewable energy sector is seeking a dedicated and detail-oriented Project Document Controller to join their team. Key Responsibilities:Document Control:- Set up and maintain the Project Communication System supplied by the EPC Contractor, ensuring effective internal distribution, archiving, and storage of all correspondence.-...

  • Senior Document Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa EarthStream Full time

    Job Details:Sector: Power & GridLocation: Cape TownJob Ref: PR/120072_ Job Type: ContractSalary: Negotiable per yearExpiry Date: 30 September 2023Contact: Robyn Heather Andreka-Duration: 24 monthsWe have a current opportunity for a Senior Document Controller on a Contract basis with an Industry leading IPP. The position will be based in Cape Town and...

  • Document Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Eosol Group Full time

    Are you passionate about renewable energies and have experience in managing engineering and quality-related documentation? Eosol Group is looking for a Documentalist with at least 3 years of experience to join our team in ensuring all documents related to engineering and quality are properly organized and maintained.As a Documentalist at Eosol Group, you...

  • Epc Project Document Controller and Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa JUWI GmbH Full time

    EPC Project Document Controller and Administrator (M/F/d):Cape Town, South AfricaWork experienceOffice, administration, processingProject Management, Product Management At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the world's leading renewable energy...

  • Project Document Controller: 12 Month Contract

    2 weeks ago

    Cape Town, Western Cape, South Africa Scatec Full time

    Overview:Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building, and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global...

  • Quality Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Red Rock Recruitment Full time

    Western Cape, CPT - CBDR R 37000 Monthly Cost To Company (Market related, Negotiable)We are seeking a suitable qualified Quality Inspector with 5 years of working experience in a General & Precision Engineering environmentDuties & Responsibilities Manage and maintain the control quality records for projects (onsite and suppliers) Generate projectquality...

  • Configuration Control Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Lesedi Nuclear Services Pty Ltd Full time

    PURPOSE OF ROLEA Configuration Control Specialist possesses and applies wide-ranging knowledge across key tasks and high impact assignments. Evaluates performance results and recommends major changes affecting short-term project growth and success.KEY PERFORMANCE AREAS Responsible for advising on performance management issues, documenting software (M-Files),...

  • Senior Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Bidvest International Logistics Full time

    Job Purpose:Bidvest International Logistics is recruiting a Senior Controller within the International Logistics Product.The incumbent will control procedures to process the flow of cargo from the time that the order is placed on an overseas supplier until the goods are delivered.Qualifications & Experience: Matric Relevant tertiary qualification essential...

  • Quality Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa SFG Engineering Services Full time

    1. Quality Inspections Receiving inspection of machined components. Inprocess inspections and tests. Finished Goods inspection. Raising IIRs when required.2. Process Control Assist with adherence to process controls, procedures and working documents. Raising IIRs when required.3. Filing and records All inspection and test reports and calibration/verification...

  • Fleet Controller/zone Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa IntelliStaff Full time

    _Location:_: Goodwood, Cape Town__Requirements: _- _Matric (Grade 12)_- _ Diploma/Degree in Fleet Management/Logistics_- _ Must have a minimum of 3 years of transport/logistics experience_- _ Must be fluent in English_- _ Must have experience and exceptional knowledge in fleet controlling(non-negotiable)_ Responsibilities:_ 1. Route planning and Management...

  • Creditors Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Biovac Full time

    BIOVAC is one of the leading sterile vaccinemanufacturers rooted in Africa, with our core purpose being to "protectlife".We are looking to hire a dynamic,passionate, confident, proactive and meticulous Creditors Controller to join agoal-oriented team.QUALIFICATIONS NEEDED: Matric/Grade 12 equivalent. Recognition is given to Prior Learning and practical...

  • Debtors Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Salix Recruitment Full time

    We are seeking a detail-oriented professional with a strong interest in overseeing accounts receivable.Our client is in need of a committed Debtors Controller responsible for ensuring prompt payment of debts and preserving precise financial documentation.Seize the opportunity to join a team that appreciates its employees and is renowned for exceptional...

  • Financial Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa RPO Recruitment Full time

    A big player in the Retail and FMCG industry located in Cape Town is looking for an experienced and motivated Financial Controller to join their team.The Financial Controller will undertake all aspects of financial management, including corporate accounting, regulatory and financial reporting, budget and forecast preparation, as well the development of...

  • Debtors Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa Network Recruitment Full time

    Job & Company Descriptions:Ready to elevate your career? Join a vibrant retail company as a dynamic Debtors Controller. Drive financial accuracy and strategic initiatives. Be part of our exciting growth As theDebtors Controller you will be responsible for the below:Ensure timely delivery of documents to clients with all required supporting materials.Allocate...

  • Procurement Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa HR Talent Partner Full time

    Job Overview:Date Posted: Posted 4 hours ago-Location: Cape Town, Western Cape-Job Title: Procurement Controller (MRP)-Salary: R25,000-Education Level: Diploma-Job Level: Intermediate-Minimum Experience: - 5 YearsProcurement Controller (MRP) job vacancy in Cape Town:A well-established Manufacturing Engineering company is looking for a 'Procurement...

  • Inventory Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Inventory Controller Somerset WestEngineering IndustryKey Responsibilities, Accountabilities, and DutiesTo maintain inventory control at the production facility.Ensure that stock is well organized and controlled to sufficiently support production.Ensure that incoming goods are receipted and managed appropriately according to company procedureEnsure that all...

  • Export Controller

    2 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Main 2 x functions broken down:Receptionist Answering calls Signing and checking deliveries Arranging and signing for collections Accepting and checking import bills Sending import bills to the team and adding to Edocs Checking stock for the office and arranging to buy same Printing out docs and scanning Printing, stamping and signing bills Assisting with...