Project Document Controller

2 weeks ago

Cape Town, Western Cape, South Africa Talent Acquisition Consulting (Pty) Ltd Full time

A leading player in the renewable energy sector is seeking a dedicated and detail-oriented Project Document Controller to join their team.

Key Responsibilities:

Document Control:
- Set up and maintain the Project Communication System supplied by the EPC Contractor, ensuring effective internal distribution, archiving, and storage of all correspondence.
- Implement and manage the Project Document Control System, including live archives and storage of project information.
- Monitor the EPC Contractor's Schedule Monitoring System.
- Ensure all company documentation is properly filed (both hard and electronic copies) with up-to-date tracking logs.
- Assist the project team in searching and retrieving documents/information.
- Manage SharePoint/Teams folder structure and ensure adherence to requirements.
- Provide management tools such as Status Reports, Input Audit Reports, and other monitoring reports required by the Project Director, Construction Manager, and QA/QC Manager.
- Conduct audits of site document control and folder structures.
- Manage SPV Database and EPC Database.

Administration:
- Assist with various administrative functions in bid development, submission, financial close, construction, and operations.
- Coordinate EPC and O&M interactions during the contract negotiation period.
- Collaborate with Head Office Procurement and Technical Teams to provide administrative support to main equipment suppliers.

Project Trackers & Reporting:
- Manage the Project Deliverables List and EDMS, ensuring updates and follow-ups with key responsible personnel.
- Maintain timeline trackers to monitor project progress.

Context and Environment:
The company aims to expand its renewable energy generation capacity significantly in the coming years. Operating in a competitive environment, the organization handles large-scale projects and requires efficient coordination to meet tight schedules and high financial, legal, and execution stakes.

Accountabilities:
- General PM Support
- Electronic Document Management Systems
- Project and EPC Document Control Management
- Project Trackers & Reporting
- Procurement Activities

Qualifications and Experience Required:
- Formal qualification in administration or accounting is preferable.
- Minimum of 5 years of experience in the energy or construction industry as a Document Controller. REIPPPP experience is highly recommended.
- Proven experience with Electronic Document Management System (EDMS).
- Knowledge of document control processes and systems on projects and interface management with vendors.
- Understanding of engineering documents and approval processes within projects.
- Proficient in different types of filing systems with strong communication and interpersonal skills.
- Willingness to be located at the construction site during the construction period.
- Proficiency in MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint.
- Exceptional attention to detail and ability to work independently.
- Willingness to travel.
- A valid driver's license.

Apply Now:
If you meet the qualifications and are excited about contributing to renewable energy projects, please submit your resume and cover letter to

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