Epc Project Document Controller and Administrator

2 weeks ago

Cape Town, Western Cape, South Africa JUWI GmbH Full time

EPC Project Document Controller and Administrator (M/F/d):
Cape Town, South Africa

Work experience

Office, administration, processing

Project Management, Product Management

  • At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the world's leading renewable energy companies.
Our business is focused on deploying the highest quality Solar Photovoltaic and Onshore Wind energy projects.

We offer Project Development (Wind & Solar), Engineering, Procurement and Construction (EPC), and Operations and Maintenance (O&M) services for the transition to greater utilisation of sustainable energy globally and are also a recognised leader in off-grid hybrid solar-wind-battery-storage energy solutions.

JUWI has successfully installed over 400 MW in South Africa and over 5,500 MW internationally.

As a significant player for renewable energies, we are listed in the top 10 solar EPC contractors globally, employing more than 1,300 people worldwide.

We are looking for you as a

EPC Project Document Controller and Administrator (M/F/d): full time - unlimited

Your Tasks:

Objectives

As the EPC Project Document Controller and Administrator, you will be involved in Renewable Energy EPC projects during their execution phase.

Working under the direct orders of the EPC Project Manager within a project, you will be responsible for assisting the project team in various aspects.

This includes a strong focus on the management of document and data control procedures through the Project Document Control System.


Primary Responsibilities

Document Controlling:
Ensure coordination, receipt, and distribution of project documentation to internal and external stakeholders during the project lifecycle.

  • Maintain document control for project/projects
  • Liaising with the project team to make sure all the documentation is captured, registered and communicated using transmittals as required (Including: Copy, scan, filing and archiving of documentation)
  • Liaising with the project team in actively collating all information, test results, reports and any other documents associated
  • Championing the use of Dropbox across the project team
  • Establishing and maintaining document registers which control both revision status and distribution
  • Assisting colleagues with accessing documents through the document management system
  • Maintain confidentiality related to sensitive information and terms of agreement
  • Prepare adhoc reports on project document control performances

Secondary Responsibilities

General Project Assistance which includes:

  • Creating and distributing Purchase Requisition Forms after approval by the Project Manager
  • Assisting the Project Manager and the Project Cost Controller in the processing of invoices (in and out)
  • Assisting the Project Manager by compiling and preparing regular internal and external reports (Progress Status, Health & Safety, Environmental, Social)
  • Helping the site construction team by supporting on resource and site mobilisation activities, including site setup, accommodation, vehicles, and subsistence

Your Profile:

Qualifications and Experience

  • Matric
  • Administration and Document Control Diploma or Certificates in short courses
  • Minimum 3year experience in a similar role at comparable level including proven records in Document Management activities
  • Knowledge of document storage platforms and Document Management Systems (SharePoint, DropBox, Procore, etc.)
  • Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment
  • An understanding of the requirements and implications of projects
  • Proficiency in MS Office (Outlook, MS Word, Power Point, Excel)
  • Detailfocused document organizer abilities
  • Team player, detailed oriented and process driven
  • Fluent in English (both spoken and written)

Desirable Attributes

  • Bachelor's Degree in Business Administration or equivalent
  • Experience of working within a project, engineering, or construction environment
  • Exposure to project management tools and methodologies
  • Exposure to contracts
  • Excellent communication skills
  • Good administrative and reporting skills
  • Fluent in Afrikaans and/ or German

Other

  • Occasional travel may be required in line with business requirements
  • In addition to the duties mentioned above, the job holder is required to carry out other duties that are in essence part of his area of activity, according to his/ her knowledge and abilities

Benefits of working for juwi:

  • Joining JUWI South Africa, you can expect a hybrid work policy, market related salary, performancebased bonus and contribution to medical aid. More so, there is the opportunity to work for an ISO 9001:2015 certified matrix organisation. Experiencing people, processes, ideas and thought patterns from a global perspective. You will be joining a collaborative enviro

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