Administration Officer: HR

2 weeks ago


Pretoria, Gauteng, South Africa Financial Intelligence Centre (FIC) Full time
The purpose of the job is to provide wide range administrative support to the HR business unit and secretarial support to the Head: HR

KEY PERFORMANCE AREAS

Human Resources

  • Resolve standard queries within HR policies, procedures, practices, and legislation under supervision.
  • Prepare and process employment documents.
  • Quality check HR documents.
  • Assist with special projects as assigned.
  • Maintain personnel files and records on HR systems in accordance with legal requirements as well as FIC policies and procedures (manual and electronic)
  • Conduct appropriate audits to ensure data integrity.

General Office Support

  • Schedule, attend meetings, prepare meeting packs, and take minutes.
  • Consolidate, prepare and produce reports as required (e.g, Monthly).
  • Typing, faxing, scanning, photocopying, and binding of documents.
  • Perform all administrative functions relating to finance (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures.
  • Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary.
  • Perform any other duties as required

EDUCATION, SKILLS AND EXPERIENCE

  • Diploma in HR or related
  • Minimum 2 years relevant experience in administration within an HR environment.
  • Strong sense of confidentiality
  • Proven MS Office skills (advance level)
  • Proven administrative ability.


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