Senior Hr Officer

2 weeks ago

Pretoria, Gauteng, South Africa Avi Limited Full time
SENIOR HR OFFICER- NATIONAL BRANDS AVI Ltd.

is known for its leading household brands across many categories including:

hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN).

It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a Senior HR Officer at NATIONAL BRANDS LIMITED Isando Biscuits Factory.

The purpose of the role is to provide generalist HR support to the business to facilitate operational effectiveness and efficiency.

KEY PERFORMANCE AREAS HR Administration and Reporting: Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminationsAttend to general requests/queries from internal and external customersUpdate organograms every monthConduct exit interviews on resignations and report back to the business with insightsEnsure a high level and high standard of customer service and guidance in line with HR Policies and ProceduresDevelop and update job profiles for all employees and capture them into the Job Profile portalCo-ordinate HR Project deliverables, including reward and recognition initiativesEnsure HR Audit requirements are adhered toDevelop ad-hoc reports as required by the HR team or the business unitChecks and signs off monthly payroll variance reports, follows up and resolves discrepanciesLiaise with employees on Death and Disability claimsManage long service allowances, generate reports, capture workflows, arrange the certificates and framingProvide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentationHRIS

System Administration:
Conduct integrity check of master data to ensure all data is complete and accurateConduct a quarterly review of HR system access in relation to the roles and responsibilities of individual usersFollows the workflow process designed, loads data to ensure the next step in the cycle can be completed, follows up and obtains outstanding information where identifiedAddress all general HRIS system information queries received from Management and employeesProvide assistance and support to Line Managers using SAP

Performance Management:
Provide employees with relevant documentation with regards to performance management and reviewsEnsure all IPA's are received in time for the Annual Increase exercise, capture performance ratings on SAP, follow up on outstanding IPA'sProvide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and managementMonitor progress and promote the development of employees through an appropriate performance management systemLearning and Development: Facilitation the identification of learning needs and areas of development and arrange necessary trainingEnsure that employees have IDP'sCompile the WSP and ATRCompile an annual training calendarArrange training events and ensure that all documentation is completedEnsure that training is captured on SAPEnsure proper record keeping of training eventsTrack and submit all business unit training initiatives to the Learning and Development team

Employee Relations:
Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if requiredPrepare all documentation/information for Disciplinary Hearings and CCMA casesEnsure that disciplinary and grievances are dealt with in accordance with company policiesAssist with CCMA cases by collecting and analysing information for the HRMArrange Management and Shop Stewards monthly meetings and ensure that actions are attended toAdministrate union membership and communicate statistical informationParticipate and assist with collective employment relations processesEnsure that manning standards are updated on a monthly basisReport on employee relations informationAdvise line managers on the appropriate employee relations process to follow based on circumstancesEnsure that the correct incapacity and disability processes are followed correctly

Remuneration and Rewards:

Ensure that the weekly payroll process are completed according to proceduresPerform audit checks on payrollCompile reports and analyse information available on the systemsCommunication Arrange quarterly employee communication sessionsArrange monthly union feedback sessionsDraft internal communication to the employeesArrange monthly middle management communication sessionsEnsure that information is communicated to employees on notice boards and electronic platformsRecruitment, Selection and On-Boarding: Assist management in the drafting of job profiles, vacancy, and package parametersEnsure that the recruitment process is followed from start to end to recruit effectively and reduce turnoverDiscuss the long and shortlists with line managers and the recruitment lead.

Conduct interviews with management and recruitmentPropose options to the HRM regarding recommended starting salary based on internal and market comparisonRequest the Letter of Appointment, providing all necessary information to the recruiter, and check and sign off the letter before extending the LOA to the manager to signManage the Onboarding of successful candidates and take-on documentationManage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:
Co-ordinate the administration around the employee wellness plan, including communication of the Lyra offeringProvides input and suggestions when setting up employee wellness initiatives, oversees and manages the initiativesEXPERIENCE Minimum 8 years HR generalist experience within a manufacturing environment is essentialExperience within HR Administration, Payroll, Employee Relations, Performance Management and Disciplinary proceduresExperience within an FMCG industryQUALIFICATIONS Completed Degree in Human Resources Management or Labour RelationsCompleted Honours Degree in Human Resources Manager will be advantageousCompleted Effective Leadership course with a recognised Institution will be an added advantageADDITIONAL REQUIREMENTS Knowledge of Industrial Relations practicesKnowledge of Interviewing skillsKnowledge of different HR disciplines (HR Value Chain)Knowledge of HR Systems (SAP & BesTime)Computer Literacy MS Office, Excel and OutlookKnowledge of Labour Legislation
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