Assistant Director: Office of The Ddg

2 weeks ago

Pretoria, Gauteng, South Africa Affirmative Portfolios Full time

PA (Personal Assistants) ~ Office Management

Pretoria
***:
Assistant Director:
Office of the DDG

Pretoria - R pa

12 Month Fixed Term Contract

PURPOSE OF THE POST:

To ensure efficient and effective management and coordination of the DDGs responsibilities.

Key Areas

Secretarial Support

  • Plan, organise and coordinate the DDG's schedule
  • Schedule meetings and liaise with the individuals to find a mutually suitable date for the appointments
  • Negotiate changes of dates and venues with individuals and organisations to optimise the utilisation of the DDG
  • Screen all calls of the DDG
  • Respond to enquiries by proving the required information

Office administration and coordination

  • Draft memos, submissions etc from the office of the DDG's attaching all relevant documentation, specifying required action, and facilitate processes connected therewith
  • Compiling and updating the inputs for the dashboard on decisions made and make followups
  • Provide secretariat for Programme meetings
  • Compile and coordinates documentation for meetings as required
  • Conduct basic desktop research

Logistical and budgetary support

  • Arrange travelling and accommodation for DDG
  • Arrange for payment of advantages and calculations of S&T expenditure for the DDG
  • Coordinate information on monthly expenditure
  • Reconciling expenditure projection of the programme against actual spending
  • Process petty cash requests and related procurements

Stakeholder liaison and events coordination

  • Maintain calendar of events
  • Coordinating arrangements for workshops, conferences, and other functions
  • Liaise with stakeholders on the planned events
  • Develop and maintain stakeholder database
  • Engage with relevant stakeholders as required

Documents and records management

  • Manage the document tracking system in the programme
  • Keep records of all documents for the programme electronically and manually as required
  • Monitor and update database of the documents submitted to the programme manually/electronically

Experience required

  • Minimum of 3 years' experience in secretarial or administration functions support to senior management

Skills

  • Good communication skills
  • Strong Negotiation skills
  • Administration Skills
  • Event Coordination
  • General Office administration
  • Documents and File Management

Qualifications
Secretarial Diploma or Equivalent qualification

  • Assistant Director: Administration(12 Months)

    2 weeks ago

    Pretoria, Gauteng, South Africa Kamo Placements Full time

    JOB DESCRIPTION Facilitate inputs and finalisation of annual budgets and monthly expenditure projections. Process transfer payments to implementing agencies. Monitoring of monthly expenditure patterns and trends to budget projections. Interact with budget coordinators to manage expenditure / cash flow reports. Coordinate and monitor the implementation of...

  • Assistant Director: Administration

    2 weeks ago

    Pretoria, Gauteng, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) Annually Cost To Company (Market related, Negotiable)To render administrative support within the chief directorate/ programmeJOB DESCRIPTION Facilitate inputs and finalisation of annual budgets and monthly expenditure projections. Process transfer payments to implementing agencies. Monitoring of monthly expenditure patterns and...

  • Administration Clerk

    2 weeks ago

    Pretoria, Gauteng, South Africa Affirmative Portfolios Full time

    Office AdministrationPretoria***: Assistant Director: AdministrationR p/a - Pretoria12 Months Fixed term contractDuties and Responsibilities: Coordination of budget and administration Facilitate inputs and finalisation of annual budgets and monthly expenditure projections. Process transfer payments to implementing agencies. Monitoring of monthly expenditure...

  • Chief Legal Administration Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Chief Legal Administration OfficerREF NO:HR 4/23/01/03HOSalary: R per annum (All inclusive)CENTRE:Head Office: PretoriaRequirements: LLB Degree (NQF Level 7 and SAQA recognized. Admission and the right to appear in the High Court of South Arica as an Attorney or Advocate. Valid drivers licence. Five (5) years experience at a senior Managerial level. Five (5)...

  • Assistant Director: Medical Payments

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: Medical PaymentsRef No: Hr 5/1/2/3/28 (X2 Posts)SALARY:R per annumCENTER:Compensation Fund, PretoriaREQUIREMENTS:Three-year tertiary qualification in Accounting/Finance/Internal Audit/Informatics/Business Management/Operations Management/Public Administration/Clinical Qualification. 4 years' functional experience in financial...

  • Office Administrators: Office of The Directors

    2 weeks ago

    Pretoria, Gauteng, South Africa Affirmative Portfolios Full time

    Office AdministrationPretoria***: OFFICE ADMINISTRATORS:OFFICE OF THE DIRECTORS - Pretoria12 Month Fixed Term Contract - Salary: R p/aPurpose Of the PostTo render effective and efficient office administration and secretarial support services to DirectorsKey Areas_Secretarial Support_ Manage the Directors' diaries. Handle incoming calls. Record messages...

  • Head : Office of The Director

    2 weeks ago

    Pretoria, Gauteng, South Africa Financial Intelligence Centre (FIC) Full time

    To provide strategic and operational support to the Office of the DirectorKEY PERFORMANCE AREASManage the operations of the Office of the Director- Provide the Director with guidance in her/his duties, responsibilities and powers and make Director aware of all laws and regulations relevant to the FIC. Organises and prioritises critical issues and required...

  • Assistant Director: IT Projects

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: IT ProjectsRef No: Hr 4/ 4/3/2/ASDITP/UIFSALARY:R per annumCENTER:Unemployment Insurance Fund: PretoriaREQUIREMENTS:A three (3) year qualification (NQF Level 6) in Information Technology / Project Management. Four (4) years functional experience of which two (2) years functional experience in ICT Project Management environment and two (2)...

  • Office Administrators: Office of the Directors

    2 weeks ago

    Pretoria, Gauteng, South Africa Phaki Personnel Management Services Full time

    Job PurposeTo render effective and efficient office administration and secretarial support services toDirectors.Minimum RequirementsGrade 12 Senior Certificate (NQF 4)No working ExperienceResponsibilitiesDirectors keptinformed of allengagements in their diariesAll queries answered and the follows-ups to queries that have been referred done promptlyEdit and...

  • Assistant Director: Pes Admin System

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Centres, Self-Help Kiosks and LFDs. Coordinate PES Infrastructure in Provinces to meet client expectation. Coordinate relationships with relevant PES Stakeholders with regards to PES Admin System development.ENQUIRIES:Mr J Shanmugam Tel:APPLICATIONS:Chief Director:Human Resources Management: Private Bag X 117, Pretoria, 0001 or hand deliver at 215 Francis...

  • Cogta Gauteng Vacancies – Chief Director: Office Of The Director-General

    2 weeks ago

    Pretoria, Gauteng, South Africa Deaprtment Of Cooperative Governance And Traditional Affairs - Dcog Full time

    (ads1)Job Responsibilities:The successful candidate will perform the following duties:Provide strategic support to the Director-General and lead all operations in the Office of the Director-General.Analyse all written communication, correspondence and documents addressed to the Director-General and prepare written critique and comment for the...

  • Assistant Director: Provincial Support

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: Provincial Support (Chief Directorate: Orthotics And RehabilitationREF NO:HR 5/1/2/3/39SALARY:R per annum (all inclusive)CENTRE:Compensation Fund, PretoriaREQUIREMENTS:Three-year qualification in Operations Management/ Business Management/ Business Administration/ Risk/ Auditing. 4 years' functional experience on relevant...

  • Office Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Office AdministratorREF NO:HR 5/1/2/3/08Salary: R per annumCENTER:Compensation Fund, PretoriaREQUIREMENTS:Three-year relevant qualification in Office/ Information Management/ Public/ Business Administration. One (1) year functional experience in office administration/ secretariat services.Knowledge:Departmental policies and procedures. Planning and...

  • Assistant Director: Ict Audits

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: ICT AuditsRef No: Hr 5/1/2/3/27SALARY:R per annumCENTER:Compensation Fund, PretoriaREQUIREMENTS:Three-year tertiary qualification in Internal Audit/Computer Science/Information System. Certified Information System Auditor CISA as an added advantage. Certified Information Security Manager-CISM as an added advantage. Certified Information...

  • Assistant Director: Accounts and Bookings

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: Accounts and BookingsRef No: Hr4/23/05/01hoSalary: R per annumCENTRE:Head Office, PretoriaRequirements: Three (3) year National Diploma (NQF6)/ Undergraduate Bachelor Degree (NQF7) in Public Administration/ Public Management/ Financial Management/ Financial Administration and Business Management/ Travel & Tourism Management/ Tourism...

  • Office Admin

    2 weeks ago

    Pretoria, Gauteng, South Africa City Of Tshwane Metropolitan Municipality Full time

    Currently we are searching for an Office Administrator for Tshwane, South AfricaResponsibilities of this Post:Handle confidential information with discretion and professionalism.Compile daily bank account activity reports for Directors.Proactively identify and solve problems to ensure seamless business operations.Keeping track of property transfers,...

  • Senior Assistant Director: Governance and

    2 weeks ago

    Pretoria, Gauteng, South Africa University of Pretoria Full time

    UP Professional and Support:DEPARTMENT OF FACILITIES MANAGEMENTSENIOR ASSISTANT DIRECTOR:GOVERNANCE AND STAKEHOLDER MANAGEMENTPEROMNES POST LEVEL: 5- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology...

  • Assistant Director: Systems Administration

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: Systems AdministrationRef No: Hr 5/1/2/3/26SALARY:R per annumCENTER:Compensation Fund, PretoriaREQUIREMENTS:Three-year qualification Systems/Technology/Informatics. 4 years' functional experience in Information systems of which 2 years is supervisory.Knowledge:Compensation Fund Strategic Objectives. Relevant stakeholders. Customer Service...

  • Assistant Director: Fraud Investigations

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: Fraud InvestigationsREF NO:HR 5/1/2/3/03SALARY:R per annumCENTER:Compensation Fund, PretoriaREQUIREMENTS:Three-year qualification in Commerce / Law. 4 years' functional experience in fraud investigation.Knowledge:Compensation Fund regulations, policies, and procedures. Customer Service principles (Batho Pele Principles). Criminal law,...

  • Assistant Director: Fraud Prevention

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Government Department of Labour Full time

    Assistant Director: Fraud PreventionREF NO:HR 5/1/2/3/04SALARY:R per annumCENTER:Compensation Fund, PretoriaREQUIREMENTS:Three-year tertiary qualification in Risk Management/ Forensic Audit/ Criminal/ Forensic Accounting/ Commerce. 4 years' functional experience on Fraud management.Knowledge:Public Service Act. Customer Service principles (Batho Pele...