Administration Clerk

2 weeks ago

Pretoria, Gauteng, South Africa Affirmative Portfolios Full time

Office Administration

Pretoria
***:

Assistant Director:
Administration

R p/a - Pretoria

12 Months Fixed term contract

Duties and Responsibilities:

  • Coordination of budget and administration
  • Facilitate inputs and finalisation of annual budgets and monthly expenditure projections.
  • Process transfer payments to implementing agencies.
  • Monitoring of monthly expenditure patterns and trends to budget projections
  • Interact with budget coordinators to manage expenditure / cash flow reports.
  • Administration and Strategic support
  • Coordinate and monitor the implementation of business plans pf the Programme.
  • Coordinating inputs and alignment of APP targets, updating of risk register.
  • Coordinate inputs and consolidate monthly, quarterly, and annual reports.
  • Maintain database of evidence reports and verify for reporting purposes.
  • Drafting and editing of submissions (reports, letters, memos, responses, presentations, etc.)
  • Manage flow of documentation.
  • Documents quality assurance
  • Prepare logístical arrangements and required documentation for the meetings.
  • Quality assure all documents submitted to the office of the DDG.
  • Stakeholder engagement
  • Monitor that protocol is correctly observed when dealing with other government, private sector organisations and international counterparts.
  • Ensure that information is provided to the relevant stakeholder when the need arises.
  • Projects management
  • Develop plans for projects allocated to the DDG's office.
  • Manage all projects allocated to DDG's office.
  • Monitor the deliverables and budget expenditure of the projects within the Office of the DDG.
  • Prepare project reports to the Branch meetings.
  • Records Management
  • Keeping records and ensure that they are easily accessible within the chief directorate.
  • Maintain filing system within chief directorate.

Knowledge

  • Knowledge of Government Policies and Procedures
  • Knowledge of PFMA and National Treasury Regulations
  • Knowledge of Programme Administration
  • Knowledge of Strategy planning, Budgeting and Monitoring and Evaluation

SKILLS

  • Budget Coordination
  • Administrative coordination
  • Events Management
  • Computer Literacy (word, excel, Internet, PowerPoint)
  • Project Management
  • Financial Management
  • Professional Communication
  • Monitoring and evaluation

Experience
3 Year working experience within administration environment with minimum 2 years as a programme coordinator.

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