Slims and Boss Administrator

2 weeks ago

Cape Town, Western Cape, South Africa SGS Full time
Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description:

SLIMS

  • 3way check on job (quote and purchase order vs job)
  • Create SLIMS proforma invoice (in order to pull through to BOSS) for both COD and 30day accounts.

BOSS

  • Check information is correct
  • BOSS vs SLIMS
  • Upload SLIMS proforma invoices
  • Download invoices from BOSS

Client requirements:

  • Assist operations with client financial requirements and requests.
  • Facilitate COD requests to get clients loaded on to SGS system
  • Sending COD proforma invoice to clients for payment and do followups
  • Payment allocations
  • Sending 30day account invoices and statements to clients

Accounts receivables:

  • Debtors, Collections of COD payments / 30 day accounts
  • Checking Banking

IDN's:
Compiling and processing of data

Office requirements:
Assist with general office responsibilities, scanning and filing.

Quality & Health & Safety System

  • Adhere to all quality and safety requirements of the SGS management system.
  • Actively participate in safety related activities.
  • Always wear appropriate protective clothing (where required).
  • Adhere to all relevant HSE procedures and protocols.
  • Keep workplace and equipment neat and tidy.
  • Perform Health and Safety inspections in designated areas.
  • Report deviations and communicate instructions to improve and maintain the quality system.

Specific Authorities

  • Slims Order Management & Invoicing
  • Doc it system
  • Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
  • Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
  • Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
  • Other specific authorities as indicated on the Agri Food Laboratory Designated Staff List

Qualifications:

Education

  • Grade 1
  • Matric Exemption
  • Computer literacy in Word, Excel, Outlook

Experience

  • 2 years administration, LIMS system and data capturing experience.
  • Good communication skills
  • Exposure and knowledge of applicable financial environment.

Skills

  • Administration
  • Accuracy
  • Attention to deatil
Additional Information

  • Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation. The employee has the responsibility to protect the environment as well.
  • Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
  • Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
  • Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

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