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Financial Business Administrator

4 months ago

Cape Town, Western Cape, South Africa SGS Full time
Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description:


Carrying out financial accounting and administrative duties to ensure adherence to all financial systems, procedures and policies and company Code of Ethics.

Personnel Management

  • Personnel development
  • Inservice training in order to develop and optimize skills
  • Continuous measurement of skills and identify shortcomings.
  • Implement training plans based on shortcomings.
  • Problem solving, advice and guidance on technical matters.
  • Motivation.
  • Identify and coordinate attendance to training courses
  • Effectively manage workload distribution and schedules
  • Manage staff according to company procedures and policies
Financial responsibilities

  • All duties, authorities and responsibilities as outlined in the _Business Administrator Finance Responsibilities_ document which include:
  • Request new client accounts be opened
  • Clients invoice on SLIMS, order entries and credit notes processing
  • COD accounts administration (Create, Invoice)
  • Bad debt collection (business) and collections feedback and follow up (COD/30day accounts)
  • Administration of procurement and accounts payable (_Procurement _and _Accounts Payable _procedures)
  • Operational provisions request administration
  • Processing deferred items requests (_Provisions, Deferred and Prepaid Items Procedure_)
  • Extract information, evaluate, review and report on profit and loss statements
  • Respond to queries on profit and loss statement
  • Perform physical inventory of fixed assets
  • Assist and cooperate during unannounced internal compliance audits (_Finance Compliance Audits_ procedure)
  • Submit Corporate Sustainability data monthly
  • Collect and submit expense claims
  • Completion of all vendor forms and related documentation
  • Submit details of Withholding tax for invoices raised internationally (_Withholding Tax procedure_) on a monthly basis
  • Ensure all write offs (_Write Offs _procedure) are correctly completed
  • Complete monthly checklist every monthend
  • Ensure compliance with requirements and procedures for Petty Cash (_Bank and Cash _procedure)
  • Ensure all Inter-Company financial requirements are finalized and adhered to
  • Customer communication
  • Liaise with clients regarding queries accounts, payments, etc
  • Commissions for reps
  • Reconciliation of sample totals, calculation of commissions and processing of payment requests.

Qualifications:

Education

  • Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience.
Experience

  • 5 years' experience in a similar financial environment
  • Bookkeeping
Competencies

  • Positive and assertive attitude
  • Client liaison and good communication skills, bilingual in both English and Afrikaans. (verbal and writing)
  • Ability to work independent and in a team
  • Flexible, diplomatic, salesorientated
  • Efficient time management
  • Effective organizational skills
Able to work under pressure and meet deadlines

Additional Information

  • Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation. The employee has the responsibility to protect the environment as well.
  • Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
  • Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
  • Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.