Site Administrator

2 weeks ago


Boksburg, Gauteng, South Africa Unilever Full time

MAIN JOB PURPOSE:
Supporting the Site and the Site Director (SUD) and supporting the day
- to
- day effective management of their portfolios.

JOB SUMMARY:

  • Manages the SUD's calendars: meetings, travel schedules, leave dates
  • Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/ refreshment across the site
  • Arranges travel bookings, hotel, transportation, visas for the team and coordinates with any external parties as required for the same, including travel agents, hotels, transport services
  • Facilitates cash advances, reimbursements, expense reports for the SUD and site team members
  • Liaises with other team Secretaries for administrative coordination for requirements by the Unilever company
  • Collects, Compiles and Organizes Presentation and Meeting Materials for the SUD
  • Supports individual administrative requirements of site team members.
  • Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Manage Stationery requirements for team members
  • Maintain favorable relationship with Media Owners and Media Agency in order to assist in deliverables
  • Building and managing key relationships with internal and external stakeholders


Adhoc projects
  • Annual departmental project / function work may be required e.g. Plan Year end functions

KEY REQUIREMENTS:

  • Grade 12/ Matric
years secretarial background preferably within FMCG
years of admin related experience

  • Expert Teleconferencing and Videoconferencing support
  • Proven ability to organize seminars/ workshops/ webinars with attendees from across the region/ global; creating site newsletters and to provide support to the Site Director with regards to traveling, remotely
  • Minute taking and correspondence of relevant meetings
  • Essential personality traits include: expressive, energetic, interactive, selfmotivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, professional
  • Building and managing key relationships with internal and external stakeholders
  • Excellent communication skills verbal and written
  • Advanced in MS Office Suite

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