Document Controller

2 weeks ago

Boksburg, Gauteng, South Africa Aveng Careers Full time

Job Summary Statement:


The incumbent will be responsible to control and manage documentation relating to quality management processes and procedures effectively and efficiently.


Minimum Requirements:

ACADEMIC QUALIFICATIONS:

  • Grade 1
  • Relevant tertiary qualification.

EXPERIENCE:

  • At least 23 years of experience in project document control essential.

Duties & Responsibilities:

KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES):

  • Document Control
  • Record Control
  • General Administration
  • Document archive system
  • Receive documents / drawing from project administrators
  • Stamp and enter documents into a document register
  • Labelling and filling of drawings according to project or department
  • Issue documents / drawings on transmittal to relevant department member or site manager
  • Assist with preparing and sending quality control documentation to stakeholders
  • Photocopying
  • The compilation, preparation, and presentation of various reports and documents.
  • Ensure quality data and documentation.
  • Capture relevant data for management information purposes accurately.
  • Perform tasks related to project documentation according to the Project Management methodology.
  • Ensure regulatory procedures are followed.
  • Check that information complies with specified company formats, templates, and standards.
  • Responsible for archiving, retrieval, and storage of documentation according to company standards and policies.
  • Timely, accurate and efficient preparation and management of documents.
  • Review and maintain the accuracy of documents.
  • Maintain and compile data lists and data analysis.
  • Compiling various and different reports.

Knowledge Skills & Abilities:

KNOWLEDGE, SKILLS & ABILITIES:

  • Very strong data capturing abilities
  • Excellent MS Office skills
  • Has excellent written and verbal communication skills
  • Able to build and maintain effective relationship at all levels within the organisation
  • Meticulous, detailed, wellorganized and able to work independently to meet datelines
  • Keeps abreast and uptodate with SHERQ trends and industry wide development
  • Has strong administration and coordination skills
  • Has an understanding of SHERQ practices and principles
  • Has an understanding of statistics
  • Planning and organizing skills
  • Strong attention to detail.
  • Ability to multitask.
  • Ability to work under pressure.
  • Ability to adhere to strict deadlines.
  • Highly organized.
  • Highly proficient in MS Office.

Behavioural Competencies:

BEHAVIOURAL COMPETENCIES:

  • Build interpersonal tolerance and teamwork practices
  • Deal effectively with change
  • Enthusiastically productive
  • Maintain focus and selfcontrol
  • Maintaining effective relationships

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