Learning Coordinator

2 weeks ago

Boksburg, Gauteng, South Africa Unilever Full time
Unilever is currently hiring for
Learning Coordinator

Function:
Supply Chain

Scope:
local

Location:
Boksburg Factory

Terms & Conditions:
full time

ABOUT UNILEVER


With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world.

Work on brands that are loved and improve the lives of our consumers and the communities around us.

We are driven by our purpose:

to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance.

At the heart of what we do is our people - we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment.

We don't believe in the 'one size fits all' approach and instead we will equip you with the tools you need to shape your own future.


JOB PURPOSE


Unilever is the place where you can bring your purpose to life with the work that you do - creating a better business and a better world.

To provide overall learning administrative, and coordination support to the site.

Responsible for coordination of training and ensuring responsibility for SHEQ training compliance and management and updating & maintenance of learning management systems.

This role is also responsible for tracking training spend according to budget.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

Learning Programs (IST,PWD, Interns,Apps & UL)

  • Coordinate onboarding of new learners
  • Uploading of documentation to support DG grants
  • Learner SETA enrollment and registration
  • Follow up with People Partner on IT tools where applicable (Eg interns) and ordering of PPE ahead of start date.
  • Day to day follow up on the execution of training programmes within required time frame.
  • Follow up with service providers on issuing of certificates once programmes are completed.
  • Maintain a tracker for the inflow of DG grants for the ALM.

Administration of site capability programmes

  • Ensure documentation such as training registers are completed and uploaded to LMS for all training.
  • Reporting of training progress against plan.
  • Issue of logbooks and POE's to learners.
  • Source quotations for training requirements and work with service providers on scheduling training.

Legal compliance and Auditing

  • Compile and submit mandatory training report for monthly CSHEC meeting.
  • Quarterly review with Unit Manager & site SHE lead to ensure trained personnel across all mandatory SHEQ compliance trainings.

Budgeting and Cost Governance

  • Creating and tracking of all training related orders as per training plan and budget.
  • Compile Monthly training spend tracking per order created.
  • Submit all accruals to finance for oustanding GRN post cut off.
  • Support the annual budget process by completing a training needs analysis for compliance training for all relevant departments to determine costs for SHEQ trainings.
  • Obtain quotes for any new ad hoc training requirements.

WSP & ATR submission

  • Capture and compiling of Bio data and Annual Training Report

Support Factory Digital agenda

  • Maintain learning systems and coordination of training for new users.
  • Pulling of dashboard reporting for capability programmes.

BBBEE Compliance and Audits

  • Monthly capturing of training spend and uploading on SC Learning share point.
  • Quarterly inter site internal auditing for BBBEE data.
  • Compile all evidence for the external BBBEE audit and submit relevant documentation.
  • Scanning and filing of training registers to be shared during site audits and possible disciplinary enquiries.

Service agreements with Training Providers

  • Storing of updated contracts with training providers and timely tracking of contracts for renewal.
  • Storage and tracking of Service Provider accreditation renewal requirements.

Training & Development Committee

  • Schedule meetings every 2 months and capture and circulate minutes from the meetings.
  • Storage of minutes to the sharepoint / Teams site.

Tax - IT180 Submission

  • Compiling of all IT180 forms for all learning programmes and upload to sharepoint for the site.

Training centre

  • Manage the booking system and administrative requirements for running the training centre.

Annual Induction and BI training Coordination

Coordinate Annual Induction Programme for site (scheduling a date, planning meetings, organizing venues and trainers:

KEY INTERFACES

  • ALM
  • SHE Lead
  • Unit Managers
  • Relevant SETA
  • HR BBBEE Lead

Experiences & Qualifications

  • HR Diploma or Degree / ENG Degree / Diploma/ NQF 6 Certificate
  • Must have 2 experience in a FMCG environment
  • Assessor, Facilitator, Moderator OR SDF Certification is an added advantage

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