Senior HR Officer

2 weeks ago

Kempton Park, Gauteng, South Africa AVI Limited Full time

SENIOR HR OFFICER- NATIONAL BRANDS

AVI Ltd.
is known for its leading household brands across many categories including:

hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.


NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a
Senior HR Officer at
NATIONAL BRANDS LIMITED Isando Biscuits Factory.

The purpose of the role is to provide generalist HR support to the business to facilitate operational effectiveness and efficiency.

**_
KEY PERFORMANCE AREAS_**
HR Administration and Reporting:
  • Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
  • Attend to general requests/queries from internal and external customers
  • Update organograms every month
  • Conduct exit interviews on resignations and report back to the business with insights
  • Ensure a high level and high standard of customer service and guidance in line with HR Policies and Procedures
  • Develop and update job profiles for all employees and capture them into the Job Profile portal
  • Coordinate HR Project deliverables, including reward and recognition initiatives
  • Ensure HR Audit requirements are adhered to
  • Develop adhoc reports as required by the HR team or the business unit
  • Checks and signs off monthly payroll variance reports, follows up and resolves discrepancies
  • Liaise with employees on Death and Disability claims
  • Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
  • Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation

HRIS System Administration:

  • Conduct integrity check of master data to ensure all data is complete and accurate
  • Conduct a quarterly review of HR system access in relation to the roles and responsibilities of individual users
  • Follows the workflow process designed, loads data to ensure the next step in the cycle can be completed, follows up and obtains outstanding information where identified
  • Address all general HRIS system information queries received from Management and employees
  • Provide assistance and support to Line Managers using SAP

Performance Management:

  • Provide employees with relevant documentation with regards to performance management and reviews
  • Ensure all IPA's are received in time for the Annual Increase exercise, capture performance ratings on SAP, follow up on outstanding IPA's
  • Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management
  • Monitor progress and promote the development of employees through an appropriate performance management system

Learning and Development:

  • Facilitation the identification of learning needs and areas of development and arrange necessary training
  • Ensure that employees have IDP's
  • Compile the WSP and ATR
  • Compile an annual training calendar
  • Arrange training events and ensure that all documentation is completed
  • Ensure that training is captured on SAP
  • Ensure proper record keeping of training events
  • Track and submit all business unit training initiatives to the Learning and Development team

Employee Relations:

  • Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
  • Prepare all documentation/information for Disciplinary Hearings and CCMA cases
  • Ensure that disciplinary and grievances are dealt with in accordance with company policies
  • Assist with CCMA cases by collecting and analysing information for the HRM
  • Arrange Management and Shop Stewards monthly meetings and ensure that actions are attended to
  • Administrate union membership and communicate statistical information
  • Participate and assist with collective employment relations processes
  • Ensure that manning standards are updated on a monthly basis
  • Report on employee relations information
  • Advise line managers on the appropriate employee relations process to follow based on circumstances
  • Ensure that the correct incapacity and disability processes are followed correctly.

Remuneration and Rewards:

  • Ensure that the weekly payroll process are completed according to procedures
  • Perform audit checks on payroll
  • Compile reports and analyse information available on the systems

Communication

  • Arrange quarterly employee communication sessions
  • Arrange monthly union feedback sessions
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