Executive Assistant

2 weeks ago


Sandton, South Africa Hire Resolve Full time
Job Summary

Hire Resolve's client, a leading investment management firm, is seeking a highly skilled and experienced Executive Assistant to join their team. As a key member of the office staff, you will be responsible for ensuring the smooth operation of the front desk and providing exceptional support to the team.

Key Responsibilities:
  • Welcome and greet visitors in a professional and courteous manner
  • Manage and direct phone calls, emails, and correspondence in a timely and efficient manner
  • Oversee the maintenance of the reception area, ensuring it remains tidy and presentable at all times
  • Coordinate and schedule appointments, meetings, and events with precision and attention to detail
  • Assist in the organization of office supplies and equipment, ensuring they are adequately stocked and maintained
  • Handle incoming and outgoing mail, packages, and deliveries with discretion and confidentiality
  • Provide administrative support to the team, including data entry, filing, and other tasks as required
  • Manage office maintenance and liaise with vendors to ensure a smooth and efficient operation
  • Handle confidential and sensitive information with the utmost discretion and professionalism
Requirements:
  • Proven experience as an Executive Assistant or in a similar role
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and clients
  • Strong organizational and multitasking abilities, with the capacity to prioritize tasks and manage multiple projects simultaneously
  • Proficiency in Microsoft Office Suite, with a strong understanding of software applications and systems
  • Attention to detail and problem-solving skills, with the ability to think critically and resolve issues efficiently
  • Professional and courteous demeanor, with a strong commitment to providing exceptional customer service
  • Ability to work in a fast-paced environment, with a high level of energy and enthusiasm
  • Experience or knowledge in the investment management industry is highly desirable
Benefits:
  • Competitive salary, negotiable based on experience
  • Family leave (maternity, paternity) and other benefits as per company policy
  • Opportunities for training and development, to enhance skills and knowledge
  • Paid time off (PTO), as per company policy

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