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Facilities Coordinator

3 months ago

Johannesburg, Gauteng, South Africa Pragma Full time

Job Advert Summary:

At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy.
We encourage people with disabilities and from diverse backgrounds to apply.

As the Facilities Coordinator you will work closely with the Facilities Manager to support all facilities activities.

The Coordinator will be the first point of contact for internal and external customers and provide administrative support to the FM.


Minimum Requirements:

  • 4 Years of relevant facility management experience
  • Demonstrate ability to work and communicate professionally, verbally, and in
- written form with internal and external customers

  • Demonstrate customer service excellence
  • Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint
  • Must have strong interpersonal skills and ability to work in a team environment
  • Responsibility for followup on actions based on various team projects
  • High organization skills in managing multiple projects simultaneously
  • Must be a provider of excellent customer service
  • Assist the Facilities Manager in all aspects of project implementation as needed

Duties & Responsibilities:

  • Support the Facilities Manager with external contacts as needed
  • Manage the Security accesscontrol database in conjunction with the Security Contractor
  • Represent the Facilities Department in interdepartmental meetings to support and facilitate communication and action between departments
  • Coordinate all Facilities activities, work direction, and support systems
  • Supervise and train facility employees and contractors as needed
  • Set up, maintain, and organize department's central files, information, filing, and messages
  • Assist facilities staff in locating parts, supplies, and materials
  • Manage the Computerized Maintenance Management System, including receiving work request, assigning work orders, entering system data, and providing the overall system administration